Administrative Assistant

Description

Job Summary: Responsible for the efficient management of infrastructure, facilities, and administrative support, ensuring the smooth operation of corporate environments and employee well-being. Key Highlights: 1. Efficient infrastructure and facilities management. 2. Focus on organization, security, and operational excellence. 3. Promotion of employee well-being. Administrative Assistant Position Description: Responsible for ensuring efficient and integrated management of infrastructure, facilities, administrative support, and building maintenance services, guaranteeing the full functionality of corporate environments. Proactively monitors contracts, asset maintenance, fleet, common areas, reception, outsourced services, janitorial services, and logistical support, with emphasis on organization, security, comfort, resource efficiency, legal compliance, and operational excellence, promoting employee well-being and continuous process improvement. Responsibilities: * Ensure execution and quality of cleaning, sanitation, and maintenance services for administrative areas, adhering to the annual budget and proposing continuous improvements. * Monitor in-person and telephone reception services, ensuring appropriate demeanor, courtesy, responsiveness, and correct use of systems. * Validate and control operational expenses (e.g., postal services, notary offices, tolls, accommodations, vehicle rentals, etc.). * Monitor driver activities, controlling routes, schedules, and working hours. * Monitor light fleet operations, including preventive and corrective maintenance, tires, documentation, mileage, costs, accidents, and traffic violations. * Ensure maintenance of internal and external green areas, as well as proper functioning of the irrigation system, in accordance with legal and contractual requirements. * Ensure compliance with physical security contracts by conducting periodic visits, maintaining relationships with the outsourced service provider, and proposing improvements. Requirements: * Prior experience in infrastructure, facilities, administrative support, or related fields; * Experience with suppliers and outsourced services is desirable; * Experience with SAP and administrative-financial routines is desirable; * Completed or currently pursuing a Bachelor’s degree in Business Administration or related fields. **Behavioral Competencies:** Organization and attention to detail; Proactivity; Planning and control capability; Strong verbal and written communication skills; Interpersonal relationship skills