Administrative Analyst

Description

Job Summary: Multifunctional support professional for administrative, logistics, financial, and procurement management, focused on process optimization and compliance. Key Highlights: 1. Multifunctional support in essential administrative areas 2. Administrative and logistics process management and optimization 3. Experience with SAP (MM) and document control MAIN RESPONSIBILITIES: Perform support tasks in human resources, logistics, documentation, financial analysis, procurement, and facility administration. Execute measurements and payments, collect pricing information, conduct small purchases and requisitions, manage inventory in the SAP system (MM Module – Materials Management), and oversee the supply of goods. Also support physical, financial, and tax planning within the SAP system. * Administer the document management system (DMS), ensuring organization, updating, traceability, information security, and control over technical, administrative, and contractual records of the project; * Control the issuance, circulation, archiving, and dispatch of technical, managerial, and contractual documents, ensuring compliance with corporate standards and legal requirements; * Support contractual monitoring through document control, analysis of technical databooks (NR-10, NR-13, and construction/assembly), and tracking contractor compliance; * Prepare managerial reports, presentations, and information surveys to support decision-making and meet internal, external, and regulatory audit requirements; * Standardize documentation practices, develop administrative guidelines, and implement corporate directives related to information management; * Support project logistics, including administrative coordination of meetings, training sessions, institutional communications, and corporate travel; * Serve as the administrative interface with corporate departments, contractors, and suppliers, ensuring efficient information flow and operational demand fulfillment; * Perform procurement activities, including price collection, requisitions, small purchases, purchase tracking, and oversight of goods and services supply; * Manage inventory and material movements in SAP (MM), controlling receipts, issues, transfers, invoices, and accounting record compliance; * Monitor contract and material measurements, invoicing, and payments, performing fiscal, tax, and administrative invoice verifications; * Support project accounting and tax processes by analyzing invoices, legal withholdings, tax risks, and financial reports; * Provide support for project physical and financial planning, monitoring KPIs, progress curves, and recording data in applicable SAP modules; * Track administrative requests in corporate systems, including technical services, operational demands, and approval workflows; * Provide administrative support for HR routines, including headcount control, attendance, time bank, vacations, training, and personnel movements; * Organize and administer functional and contractual documentation for employees and contractors, ensuring up-to-date registration and compliance with corporate policies. ### **Requirements** Bachelor’s degree completed in Administration, Library Science, Accounting, Economics, Human Resources, Logistics, or another undergraduate program (including Technology degrees), provided experience aligns with the responsibilities listed above. Preferred experience: 4 to 6 years or more in roles related to the energy industry (oil, gas, thermal power plants, etc.), chemical/petrochemical sectors, multinational certification bodies, or large- or medium-scale industrial assembly. Minimum Education Level: Technical Course Desired Education: * Logistics, Undergraduate Degree * Library Science, Undergraduate Degree * Economics, Undergraduate Degree * Environmental Sciences, Undergraduate Degree * Accounting, Technical Course * Computer Science, Technical Course * Secretarial Studies, Technical Course * Administration, Technical Course * Business Administration, Undergraduate Degree * Transportation Allowance * WellHub Gympass * Meal Allowance or Food Voucher * Health Insurance Plan * Dental Insurance Plan * Life Insurance