PURCHASING ASSISTANT

Description

Job Summary: This professional plans, executes, and controls the procurement process for materials, equipment, supplies, and services, ensuring continuous and efficient supply for the company. Key Highlights: 1. Plan and control the procurement of materials and services 2. Ensure continuous and efficient supply 3. Seek optimal conditions in terms of price, quality, and delivery time **Description and Responsibilities:** **Working Hours:** Monday to Friday, from 7:45 AM to 5:30 PM **Level:** Operational **Employment Type:** Permanent – CLT We are seeking a Purchasing Assistant to join our team. This professional plans, executes, and controls the procurement process for materials (e.g., tarps, adhesives, paints, substrates, electronic components for illuminated displays, etc.), equipment, supplies, and services required for company operations. Ensures continuous and efficient supply while seeking optimal conditions regarding price, quality, delivery time, and supplier relationships, thereby contributing to the company’s profitability and competitiveness. **Requirements:** **Responsibilities:** * Procurement Planning: Analyze material and service requirements based on production demands, ongoing projects, and future forecasts. * Supplier Research and Selection: Identify, evaluate, and qualify suppliers, seeking options that offer quality, competitive pricing, and favorable payment terms. * Price Quotation: Request and analyze quotations from various suppliers, comparing prices, delivery times, payment terms, and product/service quality. * Negotiation: Negotiate prices, delivery times, payment terms, and other contractual clauses with suppliers to secure the best agreements for the company. * Purchase Order Preparation: Formalize purchase orders, clearly specifying materials, quantities, delivery timelines, and agreed-upon terms. * Order Tracking: Monitor order status to ensure adherence to delivery deadlines and resolve any issues or delays. * Supplier Contract Management: Draft, review, and manage supply contracts, ensuring compliance with established terms. * Supplier Evaluation: Monitor supplier performance regarding product/service quality, delivery timeliness, and customer service, aiming to improve relationships and identify opportunities for improvement. * Inventory Control (in coordination with the warehouse): Monitor material inventory levels, identifying the need for new purchases and avoiding both shortages and excess stock. * Cost Analysis: Track procurement costs and explore alternatives to reduce expenses without compromising quality. * Development of New Suppliers: Identify and qualify new suppliers to broaden purchasing options and reduce reliance on single suppliers. * Procurement Documentation Management: Organize and maintain up-to-date documentation related to procurement processes (quotations, purchase orders, contracts, invoices, etc.). * Project Participation: Collaborate with other departments on projects involving the procurement of specific materials or services. * Market Monitoring: Stay updated on market trends, raw material prices, and new technologies relevant to the visual communications industry. **Benefits:** Fuel allowance, Parking, On-site meals, Life insurance