ADMINISTRATIVE ASSISTANT

Description

Job Summary: Provide administrative and financial support, manage assets, and minimize delinquency for cooperative members, ensuring compliance and optimal results. Key Highlights: 1. Administrative and financial support to cooperative members 2. Asset management and delinquency control 3. Administrative support and document organization **Job Description:** ---------------------- Perform and monitor administrative and financial support to cooperative members at the Warehouse; oversee asset-related matters; assist in reducing the number of delinquent members; archive and control unit documents to comply with cooperative regulations and achieve optimal results. **Essential Requirements:** ------------------------------ * Completed high school education or currently pursuing a college degree in Administration, Accounting, Agribusiness Management, or related fields; * Basic knowledge of Microsoft Office suite; **Desirable Requirements:** -------------------------- * Familiarity with accounts payable/receivable, invoice issuance, and document control; * Knowledge of administrative routines and customer service; **Employment Type:** -------------------------- CLT (Consolidation of Labor Laws) **PwD (Persons with Disabilities):** -------- NOT APPLICABLE **Benefits:** --------------- Meal Voucher; Co-payment Health Insurance Plan; Dental Insurance; PPR (Profit-Sharing Program); Life Insurance; Wellhub (Gympass); Educational Partnerships with Colleges and Schools/Universities COCARI. **Work Location:** ---------------------- COCARI GUARDA MOR **Working Hours:** ------------------------ 7:30 AM to 12:00 PM / 1:30 PM to 5:48 PM **Additional Information:** --------------------------- Perform and monitor registration opening and updating, completing forms and forwarding them for analysis to ensure credit approval for sales to cooperative members. Process payments to suppliers authorized by the manager; verify delivered goods and services; and issue requisitions in the system according to operational manuals and regulations. Collect overdue receivables, process system write-offs, and deposit funds into the cooperative’s account to minimize delinquency. Arrange agricultural product settlements for debt repayment and/or producer payments under the supervisor’s guidance. Control dispatch and receipt of mail pouches to headquarters using envelopes registered on the Intranet to ensure document delivery to other departments and units. Manage, request, and purchase office supplies to meet unit needs. Organize promissory notes, invoices, and contracts in each cooperative member’s file, tracking traded products and ensuring debt collection. Prepare and monitor spreadsheets calculating expense invoices and submit them to the headquarters finance department for archiving. Conduct physical inventory checks of existing assets at the unit to safeguard the cooperative’s property. Monitor Cocari’s light vehicle usage via spreadsheets to manage sector-specific expenses. Perform administrative support tasks following established guidelines and goals to ensure timely and accurate execution.