ADMINISTRATIVE ASSISTANT

Description

Job Summary: We are seeking an Administrative Assistant to support the Technology Services area, with emphasis on organizing and controlling processes, documents, and IT assets. Key Highlights: 1. Internal career opportunities within a global technology multinational. 2. An environment that drives success and professional growth. 3. Focus on inclusion, diversity, and gender and racial equity. **We are a global leader in delivering best-in-class Point-of-Sales (POS), Barcode, Hybrid Cloud, Digital Networks, Digital Workplace, Internet of Things, Physical Security, Cyber Security, and emerging industry technologies. We provide value-added services and support that contribute to our customers’ business success. In recent years, we have acquired companies across Latin America and are seeking talent eager to embrace challenges and participate in a major transformation.** **Responsibilities and Duties** We seek an **Administrative Assistant** to support the **Technology Services** area, focusing on organization, control, and reliability of administrative processes, documents, contracts, and IT assets. This role is essential to ensure standardization, traceability, compliance, and support for IT governance within a dynamic, highly regulated environment handling large volumes of sensitive information. We seek an organized, disciplined, responsible, and trustworthy candidate who values documentation and rigorously follows established processes. **Key Responsibilities** -------------------------------- * Organize and maintain administrative processes within the IT department * Control and organize documents, evidence, and records for audits * Support administrative requests between IT, Legal, Procurement, and vendors * Track contracts, signatures, evidences, and document validations * Support the review and organization of internal policies, standards, and procedures * Respond to and track technology-related administrative service tickets * Control and track procurement requests (registration, status, documentation) * Support IT asset management (inventory, movements, retirements, and records) * Prepare and maintain administrative reports, controls, and records * Support management in identifying administrative pending items, deadlines, and risks **Expected Profile** ------------------- * Administrative organization and discipline * Attention to detail and focus on traceability * Responsibility regarding deadlines, processes, and confidentiality * Strong communication skills for cross-departmental interaction * Ability to manage multiple concurrent tasks * Collaborative mindset and supportive attitude toward management **Requirements and Qualifications** **Requirements** -------------- * Bachelor’s degree **currently pursued or completed** in Administration, Accounting, Business Management, or related fields * Practical knowledge of: * **Excel** (controls, filters, tracking) * **Word** (documentation) * Corporate email * Proficiency with systems (ERP, service ticketing, inventory) **Additional Information** **Benefits** * Meal allowance and/or food voucher; * Transportation allowance or parking assistance; * Nationwide health and dental insurance; * Gym membership program; * Life insurance; * Profit-sharing program, subject to goal achievement; * Birthday day off; * Government program incentives for maternity and paternity leave; * Maternity and paternity kits; * Employee referral program; * Pet care benefits. Internal career opportunities at a multinational company recognized globally as one of the largest providers of technology solutions. ScanSource seeks talented, innovative individuals who embrace challenges. We are committed to providing equal employment and development opportunities. Accordingly, we make no distinctions based on ethnicity, religion, gender, nationality, age, disability, sexual orientation, or any other personal characteristic. Join an environment where you can **ACCELERATE YOUR SUCCESS** and exceed your career expectations. At ScanSource, we want **you to lead your own career path**, regardless of your position—empowering you to achieve your personal and professional goals in a collaborative, innovative environment that champions inclusion for all. To ensure a welcoming environment, we maintain **affinity groups and year-round awareness campaigns** addressing topics such as **gender and racial equity, and inclusion of LGBTQIA+ individuals and people with disabilities**. Additionally, we set **affirmative goals and reserved positions**, aiming to make our team increasingly diverse—because here, we go beyond theory and put everything into practice. If you already align with these values, **apply to our openings and learn more about us**. If you wish to understand how we handle your personal data during recruitment processes, click here.