Administrative Coordinator

Description

Job Summary: The Coordinator will support the management of the administrative/procurement/billing area by organizing processes, ensuring continuity of routine tasks, and operational efficiency. Key Highlights: 1. Coordinate administrative and procurement routines 2. Support the organization and continuous improvement of processes 3. Supervise and develop the operational team The Coordinator will be responsible for supporting the management of the administrative/procurement/billing area, acting as the liaison between the strategy defined by management and the team's operational execution. The primary objective is to organize processes, ensure continuity of departmental routines, and guarantee quality, compliance, and operational efficiency—enabling management to focus more on strategic activities. **Main Activities and Responsibilities:** * Coordinate and monitor administrative and procurement routines, ensuring proper process flow from purchase order to delivery and billing; * Support the manager in organizing, standardizing, and continuously improving departmental processes by proposing adjustments, controls, and performance indicators; * Supervise operational team activities (analysts/assistants), providing guidance, prioritizing tasks, and ensuring deadlines are met; * Ensure purchase orders are correctly registered in the system and tracked until goods receipt; * Ensure accurate verification of invoices, including commercial terms, taxation, CFOP, and other tax requirements; * Proactively identify operational, tax-related, and rework risks, proposing solutions and improvements; * Maintain integration among procurement, tax, finance, inventory, sales, and billing departments to ensure information alignment; * Support analysis of discrepancies among purchase orders, invoices, and received goods, coordinating discussions with suppliers and internal departments; * Develop operational KPIs for the department and report results to management; * Ensure continuity of departmental operations; * Support team development and training, promoting best practices and routine standardization. Minimum Education: Postgraduate Specialization/MBA * Health Insurance * Meal Allowance * Food Voucher * Transportation Voucher * Fuel Voucher