Administrative Assistant I

Description

Job Summary: This position supports warehouse operations, assisting with the receipt, inspection, storage, and inventory control of products and materials. Key Highlights: 1. Support inventory control and material handling. 2. Perform receipt and inspection of products and materials. 3. Organize the warehouse and maintain item control. **At Quatá, we are driven by great challenges and guided by our values! Join us on this journey.**  Assist with less complex activities related to receipt, inspection, and storage of products, materials, parts, and equipment in warehouses and/or depots, recording incoming and outgoing movements in the system according to the established control methodology, under the guidance of the immediate supervisor or team. **Responsibilities and Duties** * Support inventory control by recording material and product entries and exits, receiving invoices or requisitions, verifying data, entering information into the system, tracking quantities, and maintaining updated stock positions to enable restocking or inventory purposes, under supervision. * Receive products, verify invoices, compare them against purchase orders, arrange unloading, code items, enter data into the system, assign locations, and ensure proper storage in appropriate areas. * Inspect products and materials, checking products, packaging, and invoices; comparing information and delivery deadlines, quantities, brands, quality, and expiration dates; and verifying required documentation for accounting and control purposes. * Fulfill requests from various departments to the warehouse, obtaining authorization, withdrawing materials from stock while observing item expiration dates (FIFO system), delivering to recipients, and updating records accordingly for control. * Request replenishment of frequently used materials with sufficient lead time to prevent shortages when needed. * Support the preparation of spreadsheets listing consumption of specific materials (e.g., chemical products) to meet regulatory requirements of respective public agencies. * Organize the warehouse by marking hazardous areas, labeling products, arranging shelves, ordering pallets, containers, and equipment, and maintaining overall organization to facilitate movement and storage of items. * Participate in warehouse inventory by comparing physical stock balances with system data for control and accounting purposes, identifying discrepancies, and implementing necessary adjustments. * Update supplier and product master data managed by the warehouse, adding or modifying information to enable access to internal processes via the system. * Maintain cleanliness and organization of the workplace and ensure proper care of tools and equipment, complying with applicable standards and procedures. **Requirements and Qualifications** Mandatory: * Currently enrolled in a Bachelor’s degree program in Business Administration, Accounting, Economics, or related fields. Desirable: * Basic proficiency in Microsoft Office Word, Excel, and PowerPoint * Knowledge of integrated ERP systems * Experience with administrative routines * Understanding of quality principles based on the 5S methodology * Good Manufacturing Practices (GMP) * Knowledge of Halal products **Additional Information** **We take the well-being of Our People very seriously! Here are some benefits we offer to improve your quality of life:** **Health and Well-being** \- Your health is extremely important to us! At Quatá, you will enjoy: **Medical Assistance** \- We fully cover health insurance for all employees, and dependents can be included at half the plan cost. **Dental Assistance** \- We partner with top-tier providers in the market because oral health is fundamental too. **Life Insurance** \- For us, having this protection and security makes all the difference—for you and your family. **Pharmacy Benefit** \- Enjoy discounts and convenience when purchasing medications and cosmetics at our network of accredited pharmacies. **Plus additional benefits:** **Meal/Meal Card Flash** — greater flexibility: use it as you prefer at restaurants, convenience stores, supermarkets, etc. **PLR — Profit Sharing Program** \- Recognition for achieving goals is part of our culture. **People Management Technology** \- We value continuous learning and professional development, using solutions that enhance performance management and team upskilling. **Partnerships with Educational Institutions** \- To further expand your knowledge **Quatá Product Discount.** **"We value Diversity & Inclusion because we believe diverse perspectives build a stronger, more innovative team. Here, every talent is welcome! Check out our openings and apply!"** **\#CurtaOAgoraAgora! \#VemSerQuatá** Since 1990, **Quatá** has been committed to bringing the **finest dairy-based products to families’ tables**. Founded in Teodoro Sampaio, São Paulo, we are one of the **largest dairy manufacturers in the country.** Our headquarters is located in the west zone of São Paulo, housing both the corporate office and distribution center. The company also operates six manufacturing units across three Brazilian states: two in São Paulo (Teodoro Sampaio and Bom Jesus dos Perdões); one in Itaperuna, Rio de Janeiro; and three in Minas Gerais (Vazante, Douradoquara, and Campo Belo). We serve diverse market needs to promote family well-being through healthy, nutritious, and delicious food offerings. We consistently strive to uphold our **high quality standards**, a hallmark of our company. **Join our team—you’re welcome too!** **\#VemPraQuata**