Administrative Assistant - IT

Description

Job Summary: The IT Administrative Assistant provides administrative and operational support, assisting with contract control, asset management, procurement, software licensing, and user support. Key Highlights: 1. Administrative and operational support to the IT department 2. Assistance in contract, asset, and procurement process management 3. Contributes to the organization and operation of IT services Hello! We are thrilled to welcome you here. Join our team. We are seeking talented, motivated, and quality- and innovation-driven professionals. If this profile resonates with you and you wish to be part of a team guided by excellence and results, apply now and build a promising future with us! **Responsibilities and Duties** The IT Administrative Assistant is responsible for providing administrative and operational support to Information Technology activities, assisting with contract control, technology assets, procurement processes, software licensing, and basic user support. Works collaboratively with the technical team to ensure the organization and smooth operation of IT services, contributing to the continuous operation of systems essential for managing and controlling concessioned highways. * Assist in administrative management of IT contracts (support, maintenance, telecommunications, licensing, etc.); * Manage inventory of equipment and technology assets (laptops, radios, switches, etc.); * Support procurement and requisition processes for IT materials and services; * Monitor receipt and verification of contracted materials and services; * Perform control and updating of tracking spreadsheets (tickets, SLAs, budgets, renewals); * Assist in organizing technical and administrative documentation of the department; * Provide administrative support in responding to user tickets, forwarding requests to the technical team; * Support the IT coordination team in preparing reports, presentations, and departmental KPIs; * Interact with vendors and internal departments to ensure compliance with contractual deadlines and requirements; * Ensure compliance with internal policies, information security policies, and IT governance best practices; * Assist in organizing and archiving software and hardware licenses, ensuring legal compliance; * Register, track, and close basic tickets in service desk tools, escalating to technical teams as needed; * Support organizing IT department meetings, trainings, and events, including scheduling, material preparation, and logistics. **Requirements and Qualifications** Completed high school education or currently enrolled in a technical or undergraduate program in Administration, Information Technology, Information Systems, or related fields. Basic knowledge of IT infrastructure and user support; Proficiency in Microsoft Office suite, especially Excel and Outlook; Familiarity with enterprise resource planning (ERP) systems such as SAP or Totvs to support procurement and financial processes; Knowledge of collaboration tools (e.g., Microsoft Teams, Google Workspace) for communication and task organization. **Additional Information** On-site work in Uberaba/MG; Administrative working hours (or as per company policy). **Benefits:** Meal Allowance or Food Voucher; Health Insurance (Unimed State Plan); Life Insurance; Wellhub (Gympass); Transportation Voucher. **In our selection processes, everyone is welcome. We value, encourage, and promote Diversity and Inclusion at every stage.** The Group comprises four companies with solid experience in construction and concessions—especially highways—and one business management consultancy. Together, they control the concessionaires Way-112, Way-306 in Mato Grosso do Sul, Way-262 in Minas Gerais, Way-153 between Minas Gerais and Goiás, and Way-364 between Goiás and Mato Grosso. Way-153, located between Minas Gerais and Goiás, is controlled by Grupo Way Brasil jointly with Kinea—a specialized investment management platform partnered with Itaú Bank, with expertise across various business areas, including infrastructure. The Group also manages Way-262 and Way-364. **Way-306** The MS-306 Highway Concessionaire S.A. is responsible for administering the entire length of MS-306, from km 0 at the MS/MT border to km 218.1 at its junction with BR-158 in Cassilândia (MS), incorporating 1.4 kilometers of BR-359, from km 0 to the MS/GO border. The highway crosses three municipalities: Costa Rica, Chapadão do Sul, and Cassilândia—all located in the northeastern portion of Mato Grosso do Sul State. **Way-112** The East MS Highways Concessionaire S.A. is responsible for the concession of MS-112 and sections of BR-158 and BR-436, totaling 412.4 kilometers. MS-112 runs from its junction with BR-158 in Três Lagoas to its junction with the same federal highway in Cassilândia, spanning 200.5 kilometers. The BR-158 concession segment extends from MS-306 (Cassilândia) to its junction with MS-444 (Selvíria), totaling 193.8 kilometers. The BR-436 segment runs from its junction with BR-158 in Aparecida do Taboado to the end of the road-rail bridge, covering 18.10 kilometers, crossing six municipalities: Cassilândia, Paranaíba, Aparecida do Taboado, Inocência, Selvíria, and Três Lagoas. **Way-262** The BR-262 MG Highway Concessionaire S.A. is responsible for the concession of BR-262, a stretch beginning at km 360+100 at its junction with BR-381 in Betim and ending at km 799 at its junction with BR-050 in Uberaba, totaling 438.9 kilometers. The concessioned stretch lies entirely within Minas Gerais State, in the region known as Triângulo Mineiro, passing through twenty municipalities: Betim, Juatuba, Mateus Leme, Florestal, Igaratinga, Pará de Minas, São Gonçalo do Pará, Conceição do Pará, Nova Serrana, Araújos, Bom Despacho, Moema, Luz, Córrego Dantas, Campos Altos, Ibiá, Araxá, Perdizes, Sacramento, and Uberaba. **Way-153** – Rota Sertaneja MG-GO Concessionaire is responsible for 530.60 kilometers of highways between Goiás and Minas Gerais States. The concessioned stretch begins on BR-153 in Hidrolândia (junction with GO-219) up to the GO/MG border; BR-153/MG — from Itumbiara/GO (end of the Parnaíba River bridge) to Fronteira/MG (junction with BR-262); BR-262/MG — from Uberaba/MG (junction with BR-050) to its junction with BR-153 (Pouso Alto/MG). It passes through the following cities: Hidrolândia, Piracanjuba, Professor Jamil, Morrinhos, Goiatuba, Panamá, Itumbiara, Araporã, Centralina, Canápolis, Monte Alegre de Minas, Prata, Campo Florido, Comendador Gomes, Frutal, Fronteira, Uberaba, Conceição das Alagoas, Veríssimo. **Way-364** – BR-364 MT Highway Concessionaire S.A., a Grupo Way Brasil company, assumed for 30 years the responsibility for administration, recovery, conservation, maintenance, implementation of improvements, and expansion of the concessioned highway segments. The federal concession project covers Mato Grosso and Goiás States, including the city of Rondonópolis/MT, located in the southeastern region of the state, 210 km from the capital Cuiabá, with a population of 245,000 and the second-highest GDP in the state. Rondonópolis lies at the intersection of BR-163 and BR-364—highways transporting agricultural and industrial output to major metropolitan centers and Brazilian ports. The concessioned stretch crosses nine municipalities: Rio Verde, Jataí, Mineiros, Santa Rita do Araguaia, Portelândia, Alto Araguaia, Alto Garças, Pedra Preta, and Rondonópolis.