Administrative Assistant

Description

Job Summary: We are seeking a dynamic professional to support the company's administrative routines, ensuring organization, control, and agility in internal processes, thereby contributing to operational efficiency and service delivery to business areas. Key Highlights: 1. Learning and personal development opportunities 2. Focus on trust, transparency, and collaboration 3. Encouragement of diversity and inclusion We are looking for an energetic individual aligned with our growth-oriented DNA. We seek someone to join EuroChem Group and collaborate with our purpose of supplying fertilizers to the global food chain, offering abundant learning and personal development opportunities! If you identify with our core pillars of Trust, Transparency, and Collaboration, EuroChem is the place for you! We encourage diversity and inclusion. We welcome individuals who enrich our team regardless of nationality, race, gender, age, sexual orientation, religion, disability, or any other differences. **Join us on this journey to provide food for the world!** **Responsibilities and Duties** **Duties:** Support the company's administrative routines, ensuring organization, control, and agility in internal processes, thereby contributing to operational efficiency and service delivery to business areas. **Main Responsibilities:** File, classify, and update physical and digital documents; manage the flow of internal and external correspondence. Prepare spreadsheets, reports, and performance indicators; monitor deadlines and internal processes. Provide information to customers, suppliers, and colleagues; record requests and forward tasks. Assist with simple data entries, invoice verification, and document organization for accounting. Manage office supplies inventory, place purchase orders, and track deliveries. Organize events and meetings: prepare agendas, reserve venues, and arrange necessary resources. **Requirements and Qualifications** **Academic Background:** Completed high school education (technical or undergraduate degree in Administration preferred). **Additional Training:** Microsoft Office Suite (Excel, Word, PowerPoint) Document and Records Management Basic Accounting and Finance Knowledge Customer Service and Business Communication ERP Tools (e.g., SAP, TOTVS) Organization and Productivity Techniques **Specific Knowledge:** Microsoft Office Suite (Excel, Word, PowerPoint) – Intermediate or advanced level Management of physical and digital documents Basic accounting and financial processes knowledge Inventory control and basic logistics ERP systems (e.g., SAP, TOTVS, Protheus) Archiving and organizational techniques Business communication and customer service Basic knowledge of LGPD (Brazil’s General Data Protection Law) Preparation of administrative reports and performance indicators **Professional Experience (in the field):** General administrative routines (filing, document control, internal support). Support for financial processes (simple data entries, invoice verification). HR support (attendance tracking, vacation management, onboarding). Preparation of reports and spreadsheets for performance indicator monitoring. Experience with ERP systems and management tools, preferably with SAP experience. **Advantages:** Experience in private companies with corporate structures. Experience in customer and supplier service. Participation in administrative process improvement projects. Familiarity with Lean Sigma methodologies. **Additional Information** **WE HAVE MANY BENEFITS WAITING FOR YOU HERE** **Health insurance for employee and dependents** **Dental insurance for employee and dependents** **Life insurance** **Private pension program** **Profit-sharing plan (PLR) tied to performance goals** **Meal allowance or food voucher for daily use** **On-site cafeteria (subject to location)** **Maternity leave of 6 months (Citizen Company Program)** **Paternity leave of 20 days (Citizen Company Program)** **Special Support and Care Program for employees and their families** **Access to a physical activity platform: Wellhub** **Education and language program (per company policy)** We are a young and ambitious company, built by people sharing the same vibrant energy and alignment with our growth-oriented DNA. Here, you can work for one of the world’s largest fertilizer manufacturers — a multinational headquartered in Zug, Switzerland, which began operations in Brazil in 2016 by acquiring its first group company, Fertilizantes Tocantins. Additionally, in 2022 we acquired one of the largest ongoing private investments in Brazil — **The Serra do Salitre Mining-Industrial Complex**, as well as majority shares of Fertilizantes Heringer, further advancing our growth journey. With our chemical plants, offices, and mining units, we operate in over 100 countries and employ more than 28,000 people, all committed to achieving a simple goal: *producing fertilizers and helping farmers improve their yields and crop quality.* **After all, this is how we provide food for the world!**