Site Logistics Operations Analyst

Description

Job Summary: Provide guidance and support to the team, optimizing operational and fiscal workflows, proposing improvements, and ensuring sector organization. Key Highlights: 1. Support the team in optimizing operational and fiscal workflows 2. Conduct performance analyses and propose process improvements 3. Guide and control logistical and administrative workflows #### **Job Description** Provide guidance and support to the team handling drivers/users utilizing the yard, implementing actions for high-performance vehicle entry and exit at FS units; Guide, analyze, and support team decision-making regarding Screening, Billing, CDE/Fiscal Verification activities to optimize operational and fiscal workflows; Conduct and monitor sector performance analyses, KPIs, and individual metrics; Support operational decision-making and strategy development to enhance sector efficiency; Propose process improvements and establish data foundations for decision-making; Guide and transfer knowledge and best practices to new employees, and cover vacations for Site Logistics Analysts/Supervisory Support; Provide agile assistance and guidance to drivers/users, verifying correct execution of receipt/expedition scheduling; Ensure sector organization (yard, bays, and offices) regarding 5S, material and personnel flow, and organization; Guide and control logistical workflows according to each product’s operational capacity at the industrial plant; Analyze and report operational impacts on logistical workflows, taking action and guiding the team to reduce losses; Perform daily inventory controls and physical-financial movements of volumes handled by the sector; Create and execute administrative routines for controlling and organizing documents required for receipt and expedition processes, per utilized systems (SAP and Excel); Register, verify, and organize invoices, documents, and TAGs required for operation manifests; Consult and cross-check training data, documents, and scheduling information required for processes and manifests; Execute verifications of pending issues in freight processes, postings, and shipments within the SLA defined for area KPIs, demand responses, and implement corrective actions with suppliers and other company departments; Report system and process weaknesses causing errors, identifying new needs, and suggesting specific controls to avoid losses; Control the inflow and outflow of invoices, assessing document storage, audits, and systematic organization of departmental documents; Guide and report Technical Instructions (IT) for departmental processes, supporting Supervision and Coordination in team training control and recording information for future scenarios; Control and report contract, tariff, duplicate, and invoice data inconsistent with company weighings, identifying potential process weaknesses and aligning with information security standards; Execute, communicate, and monitor corrective actions for failures/delays in product inflows/outflows, and collect evidence for resolution with other company departments (Commercial, SSMA, Logistics, Back Office, and Planning); Analyze possible causes of errors in fiscal and financial operations, interfacing with Fiscal, Tax, and Accounting Support to ensure secure and efficient process completion; Record incidents, seek solutions and appropriate recording methods per compliance requirements, and formulate permanent solutions jointly with interfacing departments; Execute billing processes, ensuring complete document issuance, collection, and tolerance data reconciliation for receipt/expedition necessary for fiscal issuance; Communicate and execute to responsible departments the quantity of freight postings, invoices, and other incoming documents (CDE); Monitor execution, response time, and new scenarios for billing and financial operations in advanced warehousing, verifying coherence in physical/virtual inventory movements, alerting interfacing teams to correct deviations and preventing error propagation; Identify and investigate inventory discrepancies potentially affecting output/input reports, users, and record them to maintain audit visibility; Execute corrective actions for fiscal errors, involving Fiscal, Tax, and Accounting Support teams to ensure timely and secure process completion with customers; Execute, report, assess conditions and operation of company truck scales, per available resources (Guardian) and specific Site Logistics checklists/manuals; Activate and monitor support from other responsible departments for maintenance, systems, and operational safety issues; Actively participate in the 5S program, interacting with the team to continuously maintain workplace organization and cleanliness; Verify weighing processes through audits, retrieving data and records from software and cross-checking with fiscal data from invoice entry and exit processes; #### **Requirements** * #### **Education** Incomplete Higher Education * #### **Experience** 1 year **Identification** 4208 **Number of Vacancies** 1 Vacancy **Location** PRIMAVERA DO LESTE **Contract Type** Permanent **Publication Period** 2 Hours