Administrative Assistant (Marketing)

Description

Job Summary: We are seeking an organized and creative Administrative Assistant (Marketing) to support the team, manage workflows, coordinate suppliers, and promote products—transforming ideas into impactful results. Key Highlights: 1. Support the creative team and organize process workflows 2. Monitor suppliers and deadlines, promoting products with excellence 3. Collaborate in initiatives that reinforce the brand image **THE PROFILE WE SEEK:** If you are organized, creative, and ready to take on new challenges, this opportunity is for you! We are looking for an Administrative Assistant (Marketing) to join our INVICTUS brand team, bringing energy and organization to transform ideas into impactful results. Here, your mission will be to support the creative team by organizing process workflows, monitoring suppliers, ensuring timely execution, and promoting our products and services with excellence. You will also collaborate in initiatives that reinforce the brand image, oversee photo and video production, and bring your energy to ideas and campaigns that further connect our audience to our universe. If you enjoy challenges, pay attention to detail, and want to be part of a team that values creativity and excellence, we’d love to meet you! **DAY-TO-DAY RESPONSIBILITIES:** The Administrative Assistant (Marketing) will assist in organizing the creative workflow, marketing service procurement, production, and electronic document management—to help meet creative team delivery deadlines and enhance team productivity, supporting colleagues and the immediate manager. Additionally, you will assist in administrative tasks within the department, respecting established processes and routines, always aiming to promote our products, services, and brand image. Your main responsibilities and activities will include: * Maintain an organized creative briefing workflow, responding to requests, deadlines, and available resources, scheduling the creative team’s deliverables. This task includes creating folders on the server and scheduling tasks in the workflow management system (Monday) * Serve as the main point of contact with suppliers to monitor progress and deliveries * Generate purchase orders for merchandise pickup to fulfill creative department requests * Monitor approval status, billing, and dispatch of creative department purchase orders in the system * Conduct and follow up on supplier quotations under supervision * Adhere to pre-established schedules and deadlines when supporting projects under your responsibility * Coordinate with Finance on supplier and partner payment processing * Monitor photo and video production schedules, providing support to ensure execution within the established timeline * Ship merchandise using our internal postal or logistics carrier systems * Implement and maintain the company’s 5S program * Contribute to developing and executing creative marketing and communication ideas, campaigns, and initiatives, supporting the team * Update and maintain work folders on the server and other repositories Requirements: **WHAT WE EXPECT FROM YOU?** * Currently pursuing a Bachelor’s degree in Administration, Marketing, or Advertising * Basic understanding of marketing concepts and their applications * Basic knowledge of administrative processes and operating systems * Proficiency in Microsoft Office Suite * Strong written communication skills **You’ll stand out if you have:** * Experience with the Monday workflow management system * Prior experience in marketing and communications Benefits **WHAT YOU’LL FIND AT R.BRANDS?** * Meal Allowance or Food Voucher (no deductions) * Transportation Voucher or Fuel Allowance (no deductions) * Breakfast and afternoon coffee served in fully equipped kitchens * Unimed Health Insurance (co-payment) * Dental Insurance * Quarterly Bonus * Exclusive discounts on our brands’ products * Welcome Kit delivered during onboarding * SESC and CDL partnerships offering benefits across travel, cultural events, leisure and sports activities, healthcare services, courses, training, educational programs, and discounts with numerous partner companies * Continuous development and internal growth opportunities * Corporate University * Culture focused on innovation and entrepreneurship **WORK SCHEDULE:** On-site, Monday through Thursday from 8:00 AM to 6:00 PM, and Friday from 8:00 AM to 5:00 PM, with a 1-hour lunch break. **Position based in Pedra Branca, Palhoça/SC.** **WHO ARE WE AND WHAT IS OUR PURPOSE?** Created to house brands operating independently from one another, R.brands is a \_house of brands\_, i.e., a portfolio of brands designed to embrace multiple distinct entities—each with its own unique characteristics and DNA. The new identity reflects a more dynamic, strategic, and forward-looking essence aligned with the company’s current evolution. As a \_house of brands\_, our focus is to develop and manage lifestyle brands rooted in activity—brands that connect, inspire, and emotionally resonate. Our purpose? To inspire and empower people to become the best version of themselves. Our name, R.brands, derives from the term \_r.evolution\_, embodying both the revolution we’re building and the evolution we’re experiencing. Here, a major transformation is underway—and the period in our name is not an endpoint, but rather a new starting point. Currently, we operate three brands: INVICTUS and BR FORCE in the tactical segment, and GALAPAGOS in the outdoor segment. Each has specific goals and its own personality, yet all align with the group’s overarching purpose—enabling synergistic and broad-based operations. We foster a high-performance environment centered on learning, innovation, and deeply uphold our core values: Integrity, Personal Accountability, Tenacity, Nonconformity, Courage, and Empathy. These values define how things get done here—and who we are. So—do you identify with R.brands, and are you ready to embrace this r.evolution?