Bilingual Executive Secretary

Description

Job Summary: Administrative and organizational support professional for Senior Management, ensuring smooth execution of executive activities. Key Highlights: 1. Family-owned company that values innovative ideas and solutions 2. Focus on continuous improvement and equipment quality 3. Opportunity to be part of a successful team Olsen is a solid, family-owned company that values innovative ideas and solutions. Olsen’s key differentiator is equipment quality, achieved through continuous improvement of our processes. Ownership mindset, Integrity, Commitment, Discipline, Proactivity, and Humility are our organizational values; therefore, we seek professionals who embody these traits and align with our way of thinking and acting. Here, every individual is important and essential to daily operations. If you enjoy challenges, join our successful team! **Responsibilities and Duties:** Responsible for providing administrative and organizational support to Senior Management, ensuring smooth execution of executive activities (scheduling, receiving visitors, supporting meetings, managing documents and correspondence, and general administrative tasks). * Receive and escort visitors designated for Senior Management; * Organize and manage Senior Management’s schedules, arranging appointments, meetings, and events with emphasis on efficiency and strategic priority; * Plan and arrange travel logistics—including tickets, accommodations, and other related items—for Senior Management, and occasionally for the management team; * Monitor and maintain the appearance and condition of administrative spaces by coordinating with responsible departments for cleaning, maintenance, and procurement as needed; * Support the company’s reception desk, contributing to efficient administrative operations; * Perform other duties related to the role, as specifically required by the President and the company’s needs. **Requirements and Qualifications:** We expect you to have: * Currently pursuing a bachelor’s degree, preferably in Business Administration, Secretarial Studies, or related fields; * Intermediate proficiency in Microsoft Office; * Experience in administrative routines; * Strong organizational skills and good verbal fluency; * Foreign language proficiency desirable. **Additional Information:** On-site cafeteria Meal allowance Health insurance Dental insurance Profit-sharing and results-based bonuses paid semiannually Group life insurance Partnerships with educational institutions, pharmacies, gyms, and local businesses Internal parking for motorcycles and bicycles Rotating parking for cars Employee association And much more! Compensation: R$3\.000,00 \- R$5\.000,00 per month Benefits: * Medical assistance * Dental assistance * Commercial partnerships and discounts * Free parking * Life insurance * Meal allowance Work Location: On-site