Description
Job Summary:
We are seeking a Bilingual Executive Secretary to provide strategic support to the CEO, managing schedules, organizing tasks, and liaising with stakeholders—requiring a high degree of confidentiality and agility.
Key Highlights:
1. Direct support to the CEO
2. Strategic agenda management
3. Fluent English (mandatory)
We are looking for a Bilingual Executive Secretary to work directly in support of the CEO, responsible for strategic agenda management, task organization, and interface with internal and external stakeholders. This role demands a high level of confidentiality, agility, and the ability to anticipate needs.
**Key Responsibilities:**
* Manage and optimize the CEO's schedule, prioritizing strategic commitments
* Organize executive meetings, including preparing agendas and following up on action items
* Coordinate domestic and international travel (full logistics)
* Serve as the primary point of contact between the CEO, senior leadership, clients, and partners
* Draft, review, and translate communications in Portuguese and English
* Screen requests, emails, and inquiries to ensure efficient information flow
* Support the organization of events and institutional engagements
* Maintain absolute confidentiality regarding strategic information
**Requirements:**
* Bachelor's degree or higher
* Fluent English (mandatory)
* Prior experience supporting top-level executives (C-level)
* Excellent time and priority management skills
* Proficiency in corporate tools (Microsoft Office, digital calendars, etc.)
Minimum Education Level: Bachelor's Degree