Job Summary: Administrative Assistant position for an enterprise management consulting firm, responsible for document organization, logistical support, stakeholder communication, and supply management. Key Highlights: 1. Essential support in administrative routines and document management 2. Stakeholder engagement and logistical support 3. Inventory management and supplier relationship management An enterprise management and human development consulting firm is seeking an Administrative Assistant in Fortaleza (Downtown). AGIRH is a company specialized in human resources solutions, offering recruitment, selection, and talent management services. Focused on innovation and efficiency, AGIRH aims to connect companies with qualified professionals. **Responsibilities:** Receive, verify, classify, distribute, control, archive, digitize, and copy documents as instructed. Record document inflows and outflows in the appropriate management system or registry. Draft official letters, correspondence, invitations, minutes, memoranda, circulars, and general texts. Prepare spreadsheets. Issue certificates and identification cards. Operate management systems and update databases. Provide service to staff members, suppliers, visitors, directors, and employees, identifying the nature of requests and forwarding them to other departments when necessary. Deliver internal and external documents. Register, retrieve, authenticate, and notarize signatures on documents at notary offices and public agencies. Conduct procurement activities. Provide logistical support by requisitioning, controlling, distributing, and identifying material requirements. Receive goods, inspect them, and record their receipt in the management system. Store and organize goods in the warehouse, ensuring proper conditions for correct usage and preservation. Supply materials and products requested by directors and employees upon submission of formal requisitions, recording withdrawals in the management system. Monitor inventory levels and report to management regarding restocking, purchasing, or replacement needs for products and materials. Perform proper registration of products and materials in the management system. Maintain and update the supplier database, including portfolios, contact information, and pricing. Contact suppliers, negotiate terms, and place orders for products and materials. Assist in purchasing products and materials. Monitor execution of general services. Participate in internal and external union activities. Perform other duties inherent to the position. To be performed in Fortaleza / CE. Previous experience as an Administrative Assistant, Secretary, Office Assistant, or Administrative Coordinator may indicate suitability for some of the responsibilities associated with this role. Currently pursuing a bachelor's degree. Relevant experience required. **Compensation and Benefits:** * Salary: 2\.419,41 * Meal Allowance * Transportation Allowance * Health Insurance Plan * Dental Insurance Plan * Birthday Day Off **Additional Information:** * Employment Type: Permanent \- On-site. * Schedule: Full-time * Working Hours: Monday to Friday, from 07:30 to 11:30 and from 12:30 to 16:30\.
João Silva
Indeed · HR
João Silva
Indeed · HR
