Executive Secretary

Description

Job Summary: Provide executive support to senior leadership, including calendar, meeting, and corporate travel management, as well as expense control, with a focus on organization and discretion. Key Highlights: 1. Executive support to senior leadership 2. Management of calendars, meetings, and corporate travel 3. Organization, discretion, and excellence in service **Requirements** * Completed or ongoing undergraduate degree in Administration, Executive Secretariat, or related fields * Experience as an Executive Secretary, Executive Assistant, or in supporting senior management * Experience managing executive calendars, meetings, and corporate travel * Experience with expense control, reimbursements, and invoices * Knowledge of **SAP** * Willingness to undertake domestic travel * Excellent communication, organizational, and discretionary skills **Main Responsibilities** * Provide executive support to senior leadership, including management of calendars and in-person and online meetings * Organize corporate travel, rescheduling, and all necessary logistics * Control departmental expenses, reimbursements, and invoices * Serve as point of contact and provide service to clients, suppliers, and partners * Track executive requests, ensuring organization, prioritization, and timely delivery * Support administrative routines of the department, ensuring agility, confidentiality, and service excellence **Behavioral Profile** * Proactivity and ownership mindset * Excellent organization and attention to detail * Ethics, discretion, and absolute professional confidentiality * Strong communication and active listening skills * Personal and professional maturity * Flexibility to adapt to changes and shifting priorities * Strong interpersonal relationship skills * Executive demeanor and commitment * Agility, responsibility, and focus on delivery quality Benefits: * Medical assistance * Dental assistance * Commercial agreements and discounts * Profit-sharing program * Transportation allowance Possibility of relocation/moving to the work location: * Fortaleza, CE: Relocate or move to the job location prior to starting work (Mandatory) Selection Question(s): * What is your current salary expectation (CLT)? Education: * Completed undergraduate degree (Mandatory) Experience: * Executive Secretary (minimum 3 years) (Mandatory) * Management of executive calendars, meetings, and travel (Mandatory) * Expense control, reimbursements, and invoices (Mandatory) * SAP system (Mandatory) * Executive support to senior leadership (Mandatory) * Organizing travel, rescheduling, and necessary logistics (Mandatory) * Client, supplier, and partner service and support (Mandatory) * Tracking executive requests (Mandatory) * Administrative routines, with agility, ethics, and excellence (Mandatory) Work Location: On-site