Administrative Assistant

Description

Job Summary: The Procurement Administrative Assistant supports operational efficiency, accelerates procurement activities, monitors orders and suppliers, and contributes to proposal analysis and process improvement. Key Highlights: 1. Support the procurement process and operational efficiency 2. Monitor orders and suppliers to mitigate delays 3. Contribute to proposal analysis and process improvement At Paraibuna Embalagens, we are a national reference in the production of packaging papers and corrugated cardboard, ranking among the top 10 manufacturers in Brazil. We develop solutions that go beyond product protection — we also care for the planet. Our packaging, made from recycled raw materials, is recyclable and biodegradable, ensuring safety during storage, transportation, and display, with design that enhances every brand. Here, we recycle the present to secure the future — and it starts with people. We value talents who share a sustainable, innovative, and excellence-driven purpose. Join us and become part of a company that transforms ideas into protection and care for the world. **Position: Administrative Assistant** **Department: Procurement** * **Position:** Administrative Assistant **Area:** Procurement **Main Responsibilities:** + Support the procurement process by conducting quotations and issuing purchase orders in the system, contributing to greater operational efficiency. + Accelerate the acquisition of materials and services, ensuring timely, high-quality fulfillment of internal demands. + Track orders end-to-end — from request to delivery — monitoring deadlines, quality, and compliance. + Conduct continuous follow-up with suppliers, anticipating risks, mitigating delays, and ensuring adherence to agreed terms. + Register and maintain an updated supplier database, guaranteeing reliability and integrity of information. + Support commercial proposal analysis by comparing prices, delivery timelines, and payment terms to inform more accurate decision-making. + Request and validate supplier documentation, ensuring compliance with internal standards and legal requirements. + Monitor and update procurement performance indicators, supporting results tracking and identification of improvement opportunities. + Support the development and standardization of procurement policies and processes aligned with organizational guidelines. + Collaborate cross-functionally to ensure smooth procurement workflows and receipt of materials and services.