Administrative Analyst

Description

Job Summary: Professional to monitor and control administrative routines, manage fleets and maintenance, and support procurement and infrastructure processes. Key Highlights: 1. Management and control of administrative routines, fleet, and maintenance. 2. Support in procurement, quotations, and inventory control. 3. Acting as a liaison between coordination and operational units. Description: * Bachelor's degree in Administration, Logistics, Engineering, or related fields. * Knowledge of fleet management, facility maintenance, procurement, and contract management. * Proficiency in spreadsheets, reporting, and control tools (Excel, Power BI, ERPs). * Analytical ability, proactivity, and results orientation. * Monitor and control the department's administrative routines (procurement, maintenance, infrastructure, and transportation), ensuring adherence to deadlines and internal procedures. * Control vehicle inspection schedules, licensing, documentation, and insurance. * Support scheduling and control of freight and internal transportation demands. * Maintain up-to-date records and reports on fleet utilization, preventing irregularities and ensuring compliance with internal policies. * Plan and monitor preventive and corrective maintenance schedules for vehicles, equipment, and facilities. * Request and monitor facility and equipment maintenance services, ensuring quality and adherence to deadlines. * Support inventory control of spare parts, materials, and tools used in maintenance. * Participate in developing and updating infrastructure and preventive maintenance plans. * Support procurement processes for materials, supplies, and services required by assigned areas. * Conduct quotations, comparative analyses, and purchase requests according to internal policies. * Control receipt, storage, and distribution of materials, ensuring traceability and inventory control. * Act as a liaison between the Administrative Coordination and operational units, providing technical and administrative support. * Serve all internal and external customers courteously, respectfully, and efficiently; * Attend 100% of trainings to which assigned by the organization; * Perform other duties pertinent to the position; * Safeguard confidentiality and security of information, complying with information security and data protection policies and regulations. 251206020219764413