Administrative Coordinator

Description

Job Summary: Catholic University of Paraná (PUCPR) seeks a professional to coordinate the School's Technical-Administrative Staff, manage processes and people, and contribute to the mission of positively impacting lives through education. Key Highlights: 1. Coordinate daily activities and administrative processes of the School 2. Manage staff, including recruitment and development 3. Integrate the mission of impacting lives through education and health Would you like to help build a more just and solidarity-based society? **PUCPR**, part of the Marista Group, is seeking a professional who desires a meaningful workday filled with purpose — contributing to a mission that positively impacts the lives of those most in need, through education and healthcare. Does this opportunity resonate with you? **Responsibilities and Duties** * Coordinate the School’s Technical-Administrative Staff, monitoring daily activities, analyzing processes, and suggesting improvements to ensure smooth administrative operations. * Prepare work schedules as needed, assigning staff members and adjusting team composition to guarantee execution of School activities. * Conduct periodic meetings with the School’s Technical-Administrative Staff, convening them to align information and guidelines relevant to individual and collective interests. * Carry out selection processes, terminations, and hiring, as required by the School, ensuring staffing levels meet established needs. * Conduct periodic performance evaluations following the Institution’s management model, providing feedback to identify training and development needs of staff members. * Monitor and manage staff attendance records via a dedicated system to verify punctuality, make necessary corrections, and take appropriate actions. * Process vacation requests for the Technical-Administrative Staff using the designated system to comply with labor legislation. * Issue and control purchase orders, inventory requisitions, and service requests related to the School via specific systems to maintain necessary supplies for School activities. * Supervise all facilities occupied by the School through periodic inspections, requesting preventive and corrective maintenance to ensure proper functioning of spaces. * Monitor classroom assignments for the building, making occasional reservations via the designated system to guarantee activity delivery within the building. * Participate in meetings and events organized by the Young Apprentice Program, guiding activities carried out by apprentices to monitor their development and provide guidance whenever necessary. * Physically and financially receive invoices via the designated system to ensure timely payments to suppliers. * Process payable contracts, receivable contracts, non-financial agreements, and partnership agreements via the designated system to formalize and execute negotiations. * Issue service and lease receipt invoices via the operational system to collect payments from clients for activities delivered by the School. * Request system access permissions/releases for staff members via internal tools to support routine operational activities. **Requirements and Qualifications** * Completed undergraduate degree; * Solid experience in people management, project management, budgeting, and finance; * Postgraduate degree in a related field is desirable; * Experience in administrative roles within a higher education institution is desirable. **Additional Information** **What You’ll Find Here:** * Unimed Health Plan: With co-payment, offering medical coverage and access to a high-quality accredited network * OdontoPrev Dental Plan: Nationwide coverage, with monthly premiums deducted from payroll * Education Incentive: Valuing professional and personal development of employees, with incentives for specialization, extension courses, language learning, and postgraduate studies at PUCPR * Meals at Bistrô Marista: On-site meals provided on workdays, with a symbolic payroll deduction * Quality of Life Program * Private Pension Plan * Life Insurance * Transportation Allowance * Free Parking * Wellhub (formerly Gympass): Access to numerous gyms with monthly membership fees deducted from payroll * Zenklub: Access to telehealth sessions with mental health specialists, including two free consultations per month * “Conte Comigo” Program: Multidisciplinary team available for social support, legal counseling (excluding labor-related matters), financial and pension consulting * Benefits Club: Partnerships with companies across various sectors, offering special discounts on services and products **Salary:** Our salary proposal is determined based on multiple factors. If a defined salary range exists for this position, it will be communicated during the selection process. **Working Hours:** Monday to Friday, from 7:30 AM to 5:06 PM **Location:** PUCPR – Curitiba Campus If you wish to join a team shaping tomorrow’s world, we want to meet you. Join us and **\#BeMarista**. We are **PUCPR**, whose mission is to train citizens committed to life and societal progress. Our University comprises nearly 3,000 employees, including faculty and technical-administrative staff, with campuses in three cities in Paraná: Curitiba, Londrina, and Toledo, plus a unit in Florence (Italy), in partnership with Kent State University. In 2023 alone, we **positively impacted over 38,000 students and awarded approximately 5,000 undergraduate scholarships.** Our commitment is to **unite humanity and excellence** in building an **increasingly just and solidarity-based society**, and this is what our employees experience daily — living a **balanced career aligned with personal life**, making the world more humane. **We work for the common good**, and every small action is carefully considered to positively impact thousands of lives: of those who care and are cared for, of those who teach and grow. **Our relationships are strong, authentic, and value each individual exactly as they are**. Grounded in a **solid culture**, we find here the purpose that drives us every day. We are part of the Marista Group, which also includes the **Marista Center for Child and Adolescent Rights (CMDI)**, committed to ensuring children’s and adolescents’ rights are prioritized by society; **FTD Publishing House**, delivering transformative educational solutions; **São Marcelino Champagnat Hospital**, providing holistic and integrated patient care; and **Cajuru University Hospital**, recognized for its humanitarian care. Would you like to join a team of people doing good? Explore our job openings and apply! **Also check out other openings across our mission areas:**