Job Summary: We are seeking a Construction Administrative Assistant to organize and ensure the smooth flow of administrative processes, supporting various departments and contributing to the progress of construction projects. Key Highlights: 1. Comprehensive administrative support on construction sites 2. Key element in organizing and ensuring smooth processes 3. Direct contribution to the successful progress of construction projects At Pollo Engenharia, we believe every project has the power to transform people's lives. Our purpose is to create unique and lasting experiences, promoting the concept of **Lifelong Experience** through innovative real estate solutions, high-quality standards, and an absolute focus on customer experience. With our eyes set on the future, we aim to positively impact communities and contribute to sustainable urban development. Our big dream? To become a market reference and build a solid trajectory toward becoming a publicly traded company. **Our values guide us every day:** Quality Punctuality Innovation Resilience Transparency Customer Focus To achieve this, we seek a **Construction Administrative Assistant**, who will be a key element in organizing and ensuring the smooth flow of administrative processes, supporting various departments and directly contributing to the successful progress of construction projects. **Responsibilities and Duties** We are looking for a professional to provide administrative support on construction sites, ensuring process organization and supporting the HR/DP, Finance, and Procurement departments at headquarters. Check out the main activities related to each department: **Finance** * Enter and verify invoices in the system, validating information against purchase orders; * Schedule payments and ensure proper integration with the finance department; * Perform contract measurements and enter invoices according to measured values; * Contact and guide suppliers regarding payments, invoice discrepancies, and amounts requiring adjustment; * Manage site cash (petty cash), performing accountability reporting and reimbursement tracking; * Control and record fixed site costs and accommodations (water, electricity, internet, rent, etc.); * Notify the finance department in exceptional situations, such as delays, advances, or requests outside standard workflows. **HR / DP** * Support recruitment and onboarding processes for operational staff; * Coordinate new employee orientations and training in Quality and Occupational Safety; * Organize logistics for employees from other locations (accommodation, meals, transportation); * Perform daily attendance tracking and monitoring for employees; * Support the site engineer in managing and organizing overtime hours; * Control, authorize, and consolidate overtime hours, performing production closing; * Manage warnings and medical certificates; * Support HR in internal marketing initiatives (internal communications, group updates, quotation and purchase of promotional items). **Procurement** * Enter requisitions and purchase requests into the Sienge system, aligned with site planning; * Conduct procurement processes (quotations, negotiations, and purchase order issuance); * Evaluate suppliers upon material delivery, per established criteria; * Receive and inspect delivered materials, ensuring compliance with purchase orders; * Support warehouse organization alongside the responsible person. **General Administration** * Handle telephone and WhatsApp inquiries, promptly directing requests; * Receive site visitors and direct them to the appropriate contacts; * Receive and dispatch mail packets and documents; * Support the general organization of site administrative routines. **Requirements and Qualifications** **Technical Competencies** * Completed or ongoing undergraduate degree in Civil Engineering, Business Administration, Accounting, or related fields; * Proficiency in Microsoft Office Suite; * Experience with administrative routines, invoices, procurement, and HR/DP procedures; * Experience with ERP systems (Sienge is a plus); * Immediate availability to start. **Behavioral Competencies** * Organization and attention to detail; * Strong communication and interpersonal skills; * Proactivity and analytical mindset for problem-solving; * Ability to work collaboratively and under pressure. **Additional Information** Benefits: * Psychosocial Support Program * Annual Bonus * Multi-Benefit Card (Swile) * Partnerships: Pharmacy and Higher Education Institutions (HEIs) * Birthday Day Off * Right Referral Program: Clients and Employees * Career Development Plan * Dental Plan * Well-being Programs and Initiatives * Life Insurance * Total Pass * Transportation Allowance paid via payroll ### **Build the future with Pollo Engenharia.** #### **Want to join a company that transforms people's lives and the future of cities? At Pollo Engenharia, we are driven by our mission to develop innovative, high-quality real estate solutions that positively impact communities and create unique experiences for our customers.** With over two decades of history, we are the largest real estate developer in Southern Minas Gerais, and we are expanding our operations into São Paulo, always keeping our eyes on the future. Our purpose is clear: to impact lives and cities by creating unique and enduring life experiences. Our journey began in 2001, and since then, we have built a track record defined by quality, innovation, and commitment. Today, we are recognized for our excellence in delivering over 1,500 residential units and for our ability to tackle challenges with resilience and unwavering customer focus. Our commitment is to innovation and positive impact, and we seek people who share these values. If you value innovation, learning, and transformation; if you’re not afraid of challenges; and if you seek an environment where your work truly makes a difference — then you’re in the right place. Here, we want people who don’t just follow trends but create them. #### **Join this journey.** We are seeking professionals who can bring their ideas, skills, and experiences so that, together, we can build not only developments but also a better future. Here, you’ll have the opportunity to reinvent yourself, grow, and be recognized for the impact you generate.
João Silva
Indeed · HR
João Silva
Indeed · HR
