EXECUTIVE SECRETARY

Description

Job Summary: Professional responsible for integrated organization and management of schedules, planning of strategic meetings, preparation of minutes, and institutional communication. Key Highlights: 1. Ensure integrated organization and management of Directors' schedules 2. Plan, organize, and monitor strategic and leadership meetings 3. Serve as Secretary of the Clinical Bioethics Committee Hospital São Lucas da PUCRS is part of a global institution: the Marista Network! We operate in over 80 countries worldwide and have more than 10,000 employees. In Rio Grande do Sul, the Marista Network comprises the Pontifical Catholic University of Rio Grande do Sul \- PUCRS, InsCer \- Institute of the Brain, the Sports Park, private schools, and social units. Interested? If you identify with our purpose and seek professional growth and development, let’s work together! **Responsibilities and Duties** * Ensure integrated organization and management of Directors' schedules, aligning with the institution's strategic priorities; * Anticipate scheduling demands, conflicts, and logistical needs to promote efficiency in decision-making; plan, organize, and monitor strategic and leadership meetings, including preparation, infrastructure, and recordkeeping; * Draft, review, and manage minutes to ensure accurate documentation of decisions; serve as Secretary of the Clinical Bioethics Committee, ensuring organization, documentation, and information flow; * Conduct institutional communications with external bodies, including the Public Prosecutor's Office (involuntary psychiatric hospitalizations); support hospital accreditation processes, ensuring organizational and documentary compliance; * Manage registrations and updates in regulatory systems (e.g., Notivisa/Anvisa); * Monitor deadlines and certification requests from professional councils; act as a facilitator between the Executive Leadership and internal departments, ensuring smooth communication and execution of tasks; * Support Directors in handling daily administrative and institutional matters; provide support during institutional visits and relationships with external partners; * Organize logistics for institutional travel (flights, accommodations, expense reporting); * Control and register invoices related to the Executive Leadership, ensuring process compliance; * Plan and execute Executive Leadership events, including coordination of suppliers, infrastructure, and logistics; * Receive, review, organize, and control relevant institutional documents; * Ensure standardization, confidentiality, and traceability of information; * Support Executive Leadership in consolidating information for decision-making **Requirements and Qualifications** What you need: * Completed undergraduate degree; * Preferred knowledge of executive schedule management and administrative routines Additional Information: Work Schedule: 8:00 AM to 6:00 PM **Additional Information** **Join Our Team!** We are a Marista institution and believe in the potential of our employees. We encourage professional training and development through scholarship grants: * 40% discount on undergraduate programs at PUCRS; * 50% discount on PUCRS postgraduate (Lato Sensu) programs. **Some Benefits:** * Free parking; * Subsidized cafeteria; * Access to medical and dental health plans; * Childcare allowance; * Discounts on short-term courses at PUCRS; * Access to the Ir. José Otão Library at PUCRS; * Discounts on activities at the PUCRS Sports Park; * Discounts at Colégio Marista Champagnat; * Espaço Cuidar HSL; * Discounts on Nursing Technician and Surgical Instrumentation Technician courses at Escola Valentia. With a mission to promote life through healthcare, education, and health research, Hospital São Lucas da PUCRS is the world’s first Marista hospital and has provided comprehensive, human-centered care for nearly 50 years. Together with our people, we aim to be recognized as an institution of excellence—compassionate and committed to delivering the best possible well-being for everyone who seeks care here. HSL is a philanthropic hospital employing over 5,000 professionals across clinical, administrative, and support areas. Operating in more than 40 specialties, Hospital São Lucas holds Qmentum Diamond accreditation and is ranked among the top 100 hospitals in Brazil according to the World’s Best Hospitals ranking by Newsweek/Statista in 2021, 2022, 2023, and 2024; it has also received the Top Ser Humano award twice from ABRH\-RS and was the first hospital in Latin America to achieve Qmentum Diamond accreditation for its cardiology service. Do you identify with our purpose and seek professional development? Let’s work together!