Executive Secretary

Description

Job Summary: The professional will be responsible for reception, telephone support, document control, administrative support, and service scheduling, requiring proactivity and organization. Key Highlights: 1. Reception and assistance to visitors, clients, and suppliers 2. Document control and dispatch, and administrative support 3. Scheduling of services and support to the executive management **Responsibilities:** Receive, assist, and monitor visitors, clients, and suppliers at the front desk or via telephone. Receive, prepare, and control/dispatch documentation. Support inventory control of office supplies. Greet visitors, clients, and suppliers, identify them and their purposes, announce them, and direct them to the respective responsible parties. Handle telephone calls, identify the subject matter, screen calls among Customer Service, new clients, and other requests, record them, and forward them as predetermined. Receive courier packages from other units, postal mail, clients, or suppliers; sort the documentation, register it in the protocol system, and deliver it to the internal user. Prepare documents and courier packages, complete the protocol form, notify relevant parties, and deliver them for postal or third-party courier pickup according to predefined instructions. Forward the company’s opening and closing hours to the security company via email, as instructed. Support the responsible department in controlling office supply inventory, delivering items to users upon request. Provide occasional support in typing or verifying documents, as specifically requested and per predefined goals. Manage scheduling and timely execution of the company’s office boy services. Monitor company vehicle usage and mileage, recording data in a dedicated document. Track executive management mileage points. Prepare and serve coffee to the executive management. Requirements: Currently enrolled in a Technical or Bachelor’s program in Administration or related fields. Full Microsoft Office Suite: Word, Excel, Internet Outlook Strong communication skills and professional demeanor. Basic knowledge of administrative functions. Prior experience in this role within a corporate environment. **Benefits:** Meal allowance and food voucher totaling **BRL 1,287.00 per month** * Unimed Health Plan: 100% covered for the employee; 50% co-payment applies upon use. * Dental Plan and Pharmacy Network Agreement * Fuel voucher **BRL 143.00 per month**; Municipal transportation voucher, if required (6% deducted from payroll) * Workplace gymnastics twice weekly, conducted by SESI; Life insurance * Monthly birthday celebrations for employees celebrating birthdays that month; Birthday day off * **Working Hours:** 8:00 AM to 6:00 PM, Monday through Friday * **Location:** Itajaí/SC – Praia Brava * *Submit resume with photo! PROVEN EXPERIENCE IN THIS ROLE IS MANDATORY.* Employment Type: Full-time, Permanent CLT contract Salary: BRL 3,000.66 – BRL 4,000.90 per month Benefits: * Medical assistance * Dental assistance * Meal allowance * Transportation allowance Work Location: On-site