Administrative Assistant - Purchasing

Description

Job Summary: We are seeking a professional to join our Purchasing team, monitoring inventory and purchase orders, as well as communicating with suppliers and internal departments to ensure efficient processes. Key Highlights: 1. Monitor inventory levels and identify purchasing needs 2. Follow up with suppliers and ensure on-time deliveries 3. Collaborate with various internal departments We are looking for a professional to join our **Purchasing** team within our **Home, Table & Bath and Fashion** division, working onsite at our **Administrative Center in Brusque**. **Working Hours:** Monday to Friday, from 8:00 AM to 6:00 PM Dream of joining the \#HavanFamily? Join us! **Responsibilities and Duties** * Monitor inventory levels and identify purchasing needs; * Monitor purchase orders and ensure on-time deliveries; * Update internal databases with order information (dates, suppliers, quantities, discounts); * Conduct follow-up with suppliers, as needed, to confirm or modify orders; * Coordinate with CDH (Havan Distribution Center) staff to ensure optimal receiving; * Assist in verifying invoices and other purchase-related documents; * Collaborate with departments such as Finance, CDH, and Inventory; * Generate sales tracking reports. **Requirements and Qualifications** * Completed high school education (technical or undergraduate degree in Administration, Logistics, or related fields preferred); * Prior experience in purchasing or administrative roles; * Strong oral and written communication skills; * Awareness of market trends; * Proactivity and proficiency in calculations; * Familiarity with administrative routines; * Ability to analyze problems and identify optimal solutions; * Negotiation skills and ability to work effectively in teams. **Preferred Qualifications:** * Completed or ongoing undergraduate degree relevant to the role; * Intermediate to advanced Excel knowledge; * Experience with ERP systems. **Additional Information** What awaits you here? * A distinctive and relaxed work environment; * Organization and transparency; * Engaged and happy people; * Celebration of our achievements; * Meal or food allowance; * Transportation allowance; * Profit-sharing program (PPR); * SESC membership benefits; * Partnership school benefits; * Unimed health plan (optional enrollment); * Health platform (Conexa Saúde); * Citizen company (6-month maternity leave and 20-day paternity leave); * Banked hours; * Growth opportunities. Working at Havan's Administrative Center means being part of an inspiring environment for those who belong—and enchanting for visitors. Located in Brusque (SC), the ADM brings together approximately one thousand professionals across more than 40 departments—all connected in an open-space layout without partitions, reflecting our culture of transparency and teamwork. With glass meeting rooms, communal areas, a cafeteria, green spaces, and a light atmosphere, the ADM resembles a professional amusement park—full of challenges, learning, and great joy. Here, each employee directly contributes to nearly 200 megastores nationwide, delighting and impressing customers, colleagues, and suppliers alike. We work together—from interns to Havan’s founder and CEO, Luciano Hang—with the shared goal of growing, learning, and shaping the history of Brazilian retail. "I believe in dreams, in teamwork, and in always doing our very best." Luciano Hang Explore administrative job openings in Brusque and submit your resume to become part of the Havan Family!