Administrative Assistant

Description

Job Summary: The professional will assist in software operations, document organization and archiving, benefit management, time tracking records, and HR processes, ensuring organizational efficiency and compliance. Key Highlights: 1. Personal and corporate document management and organization 2. HR process support, including hiring and termination 3. Assistance in benefit calculation and time tracking * \- Operation of internal company software and Excel spreadsheets **\- Scanning and copying various documents** \- Collection and archiving of employee documents, admission exams, contract signing, and registration in the digital work record (CTPS Digital) and government systems, **\- Sending employee and company personal documents to clients via email or through client-specific document management platforms,** \- Time tracking record verification (electronic and manual), overtime bank management, absence allowances, as well as medical certificates, **\- Vacation accrual period control, advance vacation notice, and scheduling of payments,** \- Calculation of transportation allowance, meal allowance, and any other benefits potentially offered by the company **\- Calculation of maternity and paternity leave, INSS absences, sick leave, and other union benefits** \- Assistance in Personnel Management Reports, when requested **\- Assistance in hiring and termination processes** \- Support for training sessions coordinated by the Quality Department.• \- Assist in and conduct onboarding meetings for newly hired employees • \- Organize and maintain up-to-date personal documentation for each employee (physical and digital folders) • \- Collect employee signatures on HR department documents • \- Assist in monitoring personnel competency, jointly with HR and departmental managers • \- Maintain documentation for the laboratory’s Quality Management System • \- Scanning and copying various documents • \- Knowledge and compliance with company policies, especially those safeguarding technical and technological information confidentiality, impartiality, and confidentiality, as well as service, safety, and quality standards • \- Support sector organization (cleaning, labeling, etc.) when requested • \- Participate in training sessions when assigned and contribute to Quality Audits • \- Report to the Technical Manager or Area Manager • \- Proper use and maintenance of uniform and PPE • \- Accurately register own attendance on the time card without omissions • \- Collaborate in maintaining cleanliness of facilities and utensils during meals • \- Provide telephone helpdesk support for clients accessing documents possibly available on the company website or server (secondary) • \- Assist in other general administrative support services (secondary). Payment: R$3\.000,00 per month Benefits: * Meal allowance * Transportation allowance Work Location: On-site