Administrative Assistant

Description

Job Summary: The Administrative Assistant plans and organizes travel for field teams, manages work schedules, issues logistical requests, and controls deadlines and procurement of materials and services. Key Highlights: 1. Logistics planning and organization for field teams 2. Procurement management of operational materials and services 3. Coordination with procurement and warehouse departments Job Description * Develop and update travel schedules for field teams (departure, return, and reassignments). * Organize vacation schedules, rest periods, and team rotation. * Issue requests for air tickets, accommodation, transportation, and other logistical support. * Monitor deadlines, availability, and manager approvals. * Initiate purchase requisitions for materials, tools, PPEs, services, and supplies according to operational demand. * Track the approval workflow of requisitions. * Maintain coordination with Procurement, Warehouse, and requesting departments. * Monitor pending deliveries, order status, and receipt confirmations. Qualifications * Completed high school education (minimum requirement). * Preferred: Technical qualification in Administration, Logistics, or Occupational Safety; or ongoing undergraduate studies in Administration, Logistics, Project Management, or related fields. * Proficiency in Microsoft Office suite. * Attention to detail and strong sense of responsibility. * Ability to work under pressure in multicultural and multi-company environments. * Clear and assertive communication skills. * On-site work at the location. Company Description We are part of the AFRY Group, with over 19,000 specialists dedicated to infrastructure, industry, energy, and digitalization, creating sustainable solutions for future generations. Making Future. Additional Information *At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That’s how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.* Apply information Position Administrative Assistant Location Inocência Country Brazil Reference number REF13341Y