Personal Assistant

Description

Summary: This role involves taking full ownership of the founder's operational life, acting as a proactive Executive Operations Partner to optimize logistics, execution, and productivity. Highlights: 1. High-impact role directly supporting the founder of a fast-scaling AI company 2. Opportunity to operate independently and optimize executive operations 3. Engage with international travel planning and high-performance environment Life Manager / Executive Operations Partner to Founder Company: Giga Brands Founder: Hunter Harris Travel: Frequent international travel (e.g., Lebanon, India and other locations) Employment Type: Full\-time (contract) Compensation: $60,000–$70,000 \+ PTO \+ relocation support \+ long\-term phantom equity potential About the Company Giga Brands is a fast\-scaling, AI\-forward company supporting modern digital businesses and brands. The team operates in a high\-performance, execution\-driven environment with approximately 25 team members globally. This role directly supports the founder and sits at the center of executive operations, logistics, and day\-to\-day execution. The Role We are hiring a highly proactive Life Manager / Executive Operations Partner to take full ownership of the founder’s day\-to\-day operational life. This is not a traditional administrative EA role. This position is designed for someone who operates independently, anticipates needs before they arise, and ensures everything — from calendar to logistics to execution — is fully dialed in. Success means the founder is fully focused on scaling the company while operational and executive tasks run seamlessly in the background. Key ResponsibilitiesExecutive \& Calendar Ownership* Own and optimize the founder’s calendar and priorities * Anticipate needs and prepare proactively * Ensure all meetings, logistics, and preparation are handled * Manage communications and follow\-through Operational \& Project Support* Track projects and deliverables across teams (light project management) * Pull performance metrics and support operational visibility * Coordinate across internal stakeholders and contractors * Execute quickly on priorities communicated throughout the day Travel \& Logistics* Plan and manage international travel end\-to\-end * Coordinate flights, accommodations, and schedules * Support in\-person logistics across locations * Flexibility to travel with or support the founder as needed Administrative \& Execution Support* Manage expenses, documentation, and bookings * Coordinate vendors and operational needs * Maintain systems, organization, and structure * Ensure nothing falls through the cracks AI\-Enabled Productivity* Leverage AI tools to improve efficiency, workflows, and execution * Help implement systems that scale founder productivity **Requirements** Ideal Candidate ProfileExperience* 4–6\+ years supporting a founder, executive, or leadership team * Experience in fast\-paced startup, agency, or high\-growth environments * Proven ability to operate independently with minimal direction Core Traits* Highly independent and proactive * Execution\-focused and fast\-moving * Detail\-oriented and organized * Direct communicator who values efficiency over small talk * High ownership mindset * Adaptable to changing priorities Skills* Advanced calendar and logistics management * Strong operational coordination and follow\-through * Ability to manage high volumes of tasks and priorities * Comfortable working with performance metrics and dashboards Tools \& Tech* Google Workspace * Slack * Standard agency/startup tools * Comfort using AI tools for productivity and operations Work Style \& Expectations* Hybrid role based primarily in Dubai * 3–6 days/week in\-person depending on schedule and priorities * Flexible hours aligned with founder workflow * Fast\-paced, high\-output environment * Requires autonomy and decisiveness **Benefits** Compensation \& Benefits* Salary: $60K–$70K * Phantom equity potential for long\-term contribution * Paid travel * PTO * Relocation support * High\-growth exposure working directly with founder