Administrative Assistant

Description

Job Summary: The Administrative Assistant provides multifunctional administrative support to various departments within the company, organizing records, preparing documents, interacting with customers and suppliers, and supporting logistical operations. Key Highlights: 1. Comprehensive administrative support across various company departments 2. Opportunity to interact with customers and suppliers 3. Dynamic logistical and financial support functions **Administrative Assistant** --------------------------- **OVERVIEW** Must provide administrative support for a variety of tasks across different company departments. May organize and maintain records and files, prepare documents and reports, interact with customers and suppliers to provide assistance and resolve issues, handle correspondence and telephone calls, schedule meetings and appointments, assist in preparing presentations, provide logistical support for corporate travel and events, and perform other administrative tasks as required by department heads. **MAIN RESPONSIBILITIES** Support activities for commercial area buyers Scheduling and receiving of goods Support activities for logistical handling of goods at the distribution center Administrative support activities for shared services centers Support activities for the company’s accounts payable and receivable Controller support activities including data entry and report generation Receiving orders for goods via designated channels and forwarding them for processing Receiving visitors and answering office phone calls Customer service via company communication channels to receive orders, forward demand resolutions, listen to and forward suggestions or complaints Generating reports Conducting data surveys Requesting supplies, receiving and dispatching mail packets Filing documents Supporting endomarketing events and other ad-hoc administrative support activities **JOB REQUIREMENTS** Completed High School Education Minimum 6 months of experience in the role **KNOWLEDGE** Basic computer skills Proficiency in Microsoft Office suite **COMPETENCIES** Teamwork Problem solving Proactivity Planning Organization Emotional intelligence Flexibility Active listening Effectiveness Adaptability Customer focus Communication Dynamism **BENEFITS** Health insurance Dental insurance