Administrative Assistant / Purchasing Agent

Description

**Administrative Assistant / Purchasing Agent** **About the company** We are a company specialized in producing specialty coffee, with our own roasting facility and cafés that prioritize quality, traceability, and customer experience. We operate with a high level of rigor in our processes and strive for excellence across the entire value chain — from origin to end customer. **About the position** We are seeking a Purchasing Assistant with proven experience in the field, capable of operating autonomously and exercising critical judgment, directly contributing to supply chain efficiency. This role will play a strategic part in cost control, raw material quality, and supplier relationship management. **Key responsibilities** * Manage end-to-end procurement processes (quotation, negotiation, purchase order issuance and follow-up) * Procure raw materials (including green coffee), supplies, packaging, and operational items * Negotiate delivery timelines, pricing, and commercial terms to improve efficiency and reduce costs * Ensure suppliers meet delivery deadlines and quality standards * Develop and maintain relationships with strategic suppliers * Support consumption analysis, inventory turnover, and procurement planning * Maintain organized and up-to-date supplier registrations and fiscal documentation * Collaborate closely with production, inventory, and operations teams to anticipate demand and prevent stockouts **Requirements** * Proven experience in procurement (preferably in food, beverages, or retail) * Experience in supplier negotiation and management * Strong analytical skills and process organization ability * Intermediate/advanced Excel proficiency * Experience with ERP systems (Omie is a plus) and data analysis tools (Power BI) * Completed or ongoing undergraduate degree in Business Administration, Logistics, or related fields **Relevant differentiators** * Experience procuring green coffee or food-grade supplies * Quotation of freight carriers * Experience in multichannel operations (manufacturing + retail) * Familiarity with inventory control and demand planning **Expected competencies** * Owner mindset and accountability for results * Analytical profile with cost and efficiency awareness * Assertive communication and negotiation skills * Proactivity and ability to prioritize tasks **What we offer** * A demanding environment with high quality standards and genuine development opportunities * Direct exposure to the specialty coffee value chain * Performance-based career growth opportunities * Competitive salary aligned with the role’s seniority * Benefits: transportation allowance, meal voucher, and dental insurance **Additional information** * Employment type: CLT * Location: Salvador * Experience: procurement experience required Salary: R$1\.621,00 \- R$1\.800,00 per month Benefits: * Dental insurance * Meal voucher * Transportation allowance Experience: * PROCUREMENT (Mandatory) Work location: On-site