Administrative Analyst - São Paulo/SP

Description

**Administrative Analyst \- São Paulo/SP** **Job Details** * Employment type: CLT (Permanent) * Working hours: Monday to Friday, 8:00 AM to 6:00 PM * Salary: To be discussed * Work modality: On-site **Responsibilities and Duties** * Manage and monitor the company's administrative routines, ensuring organization, agility, and efficiency in internal processes; * Organize, archive, and maintain up-to-date physical and digital documents, ensuring proper information management; * Update data and information in management systems, ensuring record reliability and integrity; * Prepare managerial reports and administrative, financial, and operational indicators to support decision-making; * Support the coordination and monitoring of internal projects, assisting in goal definition, scheduling, and delivery tracking; * Act as an interface between company departments, promoting demand alignment and team integration; * Monitor performance indicators (KPIs), identifying opportunities for continuous improvement in administrative processes; * Manage inventory of materials and supplies, placing purchase requests and tracking consumption according to available budget; * Support supplier and service provider contract management, monitoring deadlines, contractual terms, and partner performance; * Organize meetings, training sessions, and internal events, handling reservations, agenda preparation, minutes drafting, and follow-up on defined actions; * Provide administrative support to leadership and other company departments, contributing to the achievement of organizational goals; * Ensure compliance with internal policies, administrative regulations, and organizational procedures; * Suggest improvements and optimizations to administrative workflows, aiming for higher productivity and operational efficiency. **Requirements and Qualifications** * Completed or ongoing undergraduate degree in Business Administration, Management Processes, Business Management, Human Resources, or related fields; * Prior experience in administrative, financial, or operational support roles; * Knowledge of administrative routines, document control, report preparation, and indicator monitoring; * Experience with ERP management systems and Microsoft Office suite, with intermediate proficiency in Excel; * Ability to organize tasks, meet deadlines, and manage multiple demands; * Knowledge of contract management, inventory control, and administrative processes is considered a plus; Work location: On-site