CONSTRUCTION ADMINISTRATIVE ASSISTANT

Description

Job Summary: The professional will handle correspondence control, assist with schedules and budgets, conduct material surveys, communicate with teams, and prepare reports and operational controls for construction sites. Key Highlights: 1. Administrative experience in the civil construction or engineering sector 2. Familiarity with integrated management systems (ERP) or TOTVS 3. Ability to organize documents and communicate effectively #### **Responsibilities** * Manage the flow of correspondence, e\-mails, and phone calls related to the construction site, directing them to responsible parties. * Assist in developing and monitoring schedules and budgets, recording expenses and revenues. * Conduct material and equipment surveys and submit related requests. * Communicate with suppliers, service providers, and field teams to ensure information alignment. * Prepare administrative reports for management using electronic spreadsheets. * Support budget and cost spreadsheet preparation by entering data and formatting information. * Record and control the entry and exit of equipment and tools, ensuring traceability. * Perform supplier closings and measurements in the Totvs system. * Manage construction site controls, for example: point markings, fuel refills, meals, write-offs, accommodations, etc. #### **Requirements** * Proven administrative experience (minimum of 1 year), preferably in civil construction or engineering and construction sites. * Driver's License Category B (Car). * Solid knowledge of Microsoft Office, especially Excel (spreadsheets, formulas, and filters) and Word. * Familiarity with integrated management systems (ERP) or construction management software (TOTVS). * Ability to organize physical and digital documents and information. * Clear and effective communication skills, both written and verbal. * Completed high school education; a technical course in Building Construction, Administration, or related fields is a plus. * Ability to work in teams and follow standard operating procedures. #### **Skills** * Intermediate Excel * Word * Document Management * File Organization (Physical/Digital) * Written Communication * Spreadsheet Controls * TOTVS System * Inventory Control * Budgeting Fundamentals * Measurements in Totvs ### **Employment Type:** CLT ### **Benefits:** Meal Allowance, Performance Bonus, Health Insurance, Dental Insurance, Wellhub \- Formerly Gympass, Life Insurance, Transportation/Allowance, Accommodation, On\-site Meals ### **Department:** OPERATIONAL