Junior Administrative Assistant

Description

Job Summary: The Junior Administrative Assistant will be responsible for the full management of the Finance department, ensuring high standards of quality and operational efficiency. Key Highlights: 1. Join the dedicated Finance team at Rosewood São Paulo. 2. Ensure the quality and comfort provided to guests and associates. 3. Contribute to a positive experience for both internal and external customers. OUR PURPOSE AND CULTURE At Rosewood São Paulo, we believe in a future where people and places enrich each other. Our work is guided by authenticity, excellence, and genuine care—celebrating the soul of every experience and honoring the unique spirit of our destination. As part of the Rosewood family, we answer the call to create extraordinary moments. Together, we live our purpose: Make the Place. THE TEAM You will join the dedicated Finance team, responsible for ensuring that every detail of the hotel reflects Rosewood’s impeccable brand standards. The Finance department is essential to preserving the quality, presentation, and comfort offered to our guests and associates, as well as supporting all other hotel operations. HOW YOU WILL MAKE THE PLACE HAPPEN As a Junior Administrative Assistant, you will be responsible for the full management of the department, ensuring high standards of quality, operational efficiency, and security, while also leading and developing a high-performing team. Key responsibilities include: * Validate and verify credit card transactions daily. * Ensure accurate financial reconciliation between operational systems and payment platforms. * Guarantee compliance with internal policies and financial control procedures. * Identify, analyze, and report inconsistencies to prevent financial risks and losses. * Propose improvements to audit and credit card control processes. * Collaborate with internal departments, providing support and clarifications as needed. * Contribute to a positive experience for both internal and external customers. YOU ARE THE RIGHT PERSON IF… * Bachelor’s degree in Business Administration, Accounting, Finance, or related fields. * Prior experience in auditing, financial reconciliation, or credit card control—preferably within the hospitality industry. * Familiarity with hotel property management systems (PMS) and electronic payment platforms. * Attention to detail, analytical ability, and ethical conduct. * Strong communication skills and ability to work effectively in a team. * Organizational skills and discipline in executing operational routines. * Proactivity in identifying process improvements in auditing. * Commitment to excellence in service to both internal and external customers.