Commercial Administrative Assistant

Description

Job Summary: The Administrative Assistant will be responsible for providing general administrative support, ensuring the efficiency of daily operations and collaborating with various departments. Key Highlights: 1. Administrative support for operational efficiency 2. Schedule management and file organization 3. Team collaboration and customer service The Administrative Assistant will provide general administrative support to the company's team, ensuring the efficiency of daily operations. This role involves schedule management, file organization, telephone support, document preparation, and assistance in various administrative projects. Responsibilities: * Perform administrative tasks as assigned by the management team. * Maintain up-to-date employee records, including personal information, working hours, vacation, and leave records. * Collaborate with the payroll department. * Accurately and accessibly maintain and organize physical and electronic files. * Assist in organizing events and meetings, including room reservations and preparation of materials. * Respond to customers via telephone or customer service platforms such as WhatsApp, providing information. * Manage accounts payable and receivable, ensuring all transactions are accurately and promptly recorded. * Support internal and external audits by providing documentation and information as required. * Issue invoices and fiscal notes. * Respond to customers via telephone or customer service platforms such as WhatsApp, providing information. * Review the company's scheduling system daily, ensuring all requests are fulfilled within the established deadlines. Requirements: * Bachelor's degree in Administration, Human Resources, or a related field; or currently pursuing such a degree. * Prior experience in finance-related roles. * Proficiency in Microsoft Office suite. * Excellent verbal and written communication skills. Interpersonal Skills (Soft Skills): * Strong desire for in-depth technical learning; * Communication; * Organization and time management; * Analytical thinking; * Sense of responsibility; * Positive and optimistic attitude; Minimum Education Level: Bachelor's Degree * Transportation Allowance (VT) * Meal Voucher (VR) of BRL 20.00 per day