School Secretary

Description

**Job Opening for an Experienced School Secretary.** **Working Hours:** Monday to Friday, from 9:00 AM to 6:30 PM, with a 1-hour lunch break. We are a private school located between Cascadura and Madureira, serving students from Nursery through 9th grade of Elementary School II\. **Job Description:** Are you the person who keeps everything running smoothly behind the scenes of a school? Are you passionate about education, comfortable with technology, and exceptionally organized? We are seeking an outstanding **School Secretary** to serve as the administrative heart of our institution. If you have prior experience in the education sector and thrive in a dynamic, lively, and fast-paced environment, this opportunity is for you. **Your Day-to-Day Responsibilities:** * **Document Management:** Draft certificates, academic transcripts, official letters, and other school-related documents with absolute accuracy. * **Impeccable Organization:** Perform rigorous, structured, and easily accessible physical and digital archiving of documents. * **Administrative and Financial Routines:** Issue invoices and provide support—based on basic accounting knowledge—in billing and school financial control. * **Data Management:** Create, update, and analyze tracking systems using Excel or Google Sheets. * **Excellence in Customer Service:** Serve as a welcoming and solution-oriented point of contact for parents, students, teachers, and coordinators, ensuring smooth school-wide communication. * **Systems Management:** Efficiently operate and maintain school management systems and digital platforms. **Technical Requirements:** * **Proven Experience:** Prior work experience in a school secretariat is mandatory. * **Flawless Portuguese:** Full command of the Portuguese language, including excellent spelling and grammar. *(Note: As part of the selection process, a writing sample will be required.)* * **Legible Handwriting:** Clear and careful handwriting for completing physical documents and official registers. * **Tech Proficiency:** You must be *tech-savvy*, capable of quickly learning new software and navigating the digital world confidently. * **Spreadsheet Expertise:** Solid knowledge of Microsoft Excel and/or Google Sheets. * **Basic Administrative-Financial Knowledge:** Fundamental understanding of accounting principles and invoice issuance. * **Preferred Qualification:** Familiarity with basic educational legislation and systems used by Brazil’s Ministry of Education (MEC) or State Education Departments. **Behavioral Profile:** * **Extreme Organization:** You have personal methods to ensure nothing slips through the cracks—even when juggling multiple simultaneous tasks. * **Proactivity:** You don’t wait to be asked; you identify what needs to be done and act accordingly. * **Resilience and Adaptability:** Emotional intelligence to flourish in a naturally dynamic, busy, and occasionally turbulent environment (after all, it’s a school!). * **Team Spirit:** Ability to collaborate harmoniously with coordinators, school leadership, and teachers. * **Discretion and Ethics:** Handle sensitive student and family information with complete confidentiality and professionalism. Employment Type: Permanent CLT Contract Salary: R$2\.000,00 00 per month Benefits: * Transportation Voucher Selection Questions: * 2 \- Briefly describe your previous experience as a school secretary. How long have you worked in this field, and what were your main daily responsibilities at your most recent school? * 3 \- Imagine the school’s system fails and many parents do not receive their monthly bill on time. A parent sends an angry message to the secretariat demanding no late fees and complaining about disorganization. Write exactly how you would respond to this parent. * 4 \- On a scale of 1 to 10, what is your proficiency level in the following technologies: Excel/Google Sheets \| Windows \| Word \| Canva \| Windows File Explorer? * 5 \- What is your personal method to ensure important student or school documents are never lost, forgotten, or filed incorrectly? Can you distinguish a generic utility bill from a tax-related document? * 6 \- What is your academic background? * 7 \- Are you available to start immediately with the following schedule: Monday to Friday, from 9:00 AM to 6:30 PM, with a 1-hour lunch break? * 1 \- Consider this scenario: The secretariat phone is ringing nonstop, a young student has fallen on the playground and is crying in reception awaiting their parents, and the coordinator urgently requests printing of an academic transcript for a meeting starting in 1 minute. How do you prioritize and respond in this situation? Work Location: On-site