ADMINISTRATIVE ASSISTANT

Description

Job Summary: Perform and monitor administrative and financial services, manage the asset area, and minimize delinquency to achieve the cooperative's best results. Key Highlights: 1. Administrative and financial support to cooperative members 2. Asset management and document control 3. Assistance in minimizing delinquency **Job Description:** ---------------------- Perform and monitor administrative and financial services to cooperative members at the Warehouse, oversee the asset area, assist in reducing the number of delinquent members, file and control unit documents, in order to comply with cooperative regulations and achieve optimal results. **Essential Requirements:** ------------------------------ * Completed high school education or currently pursuing a college degree in Administration, Accounting, Agribusiness Management, or related fields; * Basic knowledge of Microsoft Office suite; **Desirable Requirements:** -------------------------- * Familiarity with accounts payable/receivable, invoice issuance, and document control; * Knowledge of administrative routines and customer service; **Employment Type:** -------------------------- CLT **PCD:** -------- NOT APPLICABLE **Salary:** ------------ $2,359\.00 **Benefits:** --------------- Meal Allowance; Co-participatory Health Insurance Plan; Dental Insurance; PPR (Profit Sharing Program); Life Insurance; Wellhub (Gympass); Educational Partnerships with Colleges and Educational Institutions/Universities COCARI. **Work Location:** ---------------------- PRUDENTOPOLIS **Additional Information:** --------------------------- Perform and monitor registration opening and updating, complete registration forms, and forward them for analysis to ensure credit approval for sales to cooperative members. Process payments to suppliers authorized by the manager, verify delivered products and services, and issue requisitions in the system according to operational manuals and regulations. Collect overdue receivables, record payment clearance in the system, and deposit funds into the cooperative's account to minimize delinquency. Assign agricultural products for debt settlement and/or producer payment, under supervision of the designated supervisor. Control dispatch and receipt of mail pouches to headquarters, using envelopes registered on the Intranet to ensure document delivery to other departments and units. Manage, request, and purchase office supplies to meet unit needs. Organize promissory notes, invoices, and contracts in each cooperative member's folder, track traded products, and ensure debt collection. Prepare and monitor spreadsheets calculating expenses paid via invoices and submit them to the headquarters finance department for archiving. Conduct physical inventory of assets held by the unit to safeguard the cooperative's property. Monitor Cocari's light vehicle usage through spreadsheets to manage sector-specific expenditures. Carry out administrative support activities in accordance with established guidelines and goals, ensuring timely and accurate execution.