Job Summary: A professional responsible for administrative tasks, telephone reception, document organization, meeting support, and public service. Key Highlights: 1. Daily administrative assistance and support 2. Document and process organization and control 3. Assistance in preparing official correspondence and presentations * Basic computer skills required (Office suite, especially Word, Excel, and Outlook); * Minimum 6 months of experience in the field (reception, customer service, and/or administrative routines); * High school diploma required; * Job Responsibilities: * Operate simple document reproduction equipment, computers, and telephones; * Register processes and documents within the unit, recording entries, exits, and movements, and forwarding them to the relevant staff; * Answer internal and external phone calls, taking and relaying messages and notes to the Contractor's employees, as well as connecting calls to requested extensions or units; * Occasionally perform duties outside the workplace—for example, delivering correspondence to the Post Office, performing tasks at the archive unit, etc.—always under the guidance of the responsible department and upon prior notice; * Record and monitor daily occurrences at the assigned post; * Remain stationed at the designated post; external activities may be performed only exceptionally and must not interfere with regular duties; * Prohibit using the post for storing items unrelated to its function, including personal belongings of employees or third parties; * Report to the competent supervisor any gatherings of people near the post; * Hand over all current instructions and any observed anomalies to the incoming receptionist(s) during shift change; * Organize information and plan daily work; * Perform typing tasks on computers using applications such as Word and Excel; * Prepare simple official correspondence and manage processes according to established procedures; * Prepare presentations for meetings and lectures; * Receive external visitors, identify their needs, and direct them to waiting rooms, service rooms, or meeting rooms; * Deliver forms and documents to interested parties; * Organize, update, and file documents; * Receive and dispatch packages, mail, and other official correspondence; * Assist in classifying, coding, and cataloging papers and documents; * File processes, documents, and general paperwork; * Request and distribute consumable supplies, recording their usage; * Prepare appointment schedules, request air tickets, and book hotel accommodations; * Arrange vehicle requests for unit staff use, or maintain appropriate control over unit vehicle usage, consolidating and submitting periodic reports as required; * Identify and/or coordinate necessary repairs for equipment and facilities; * Enter and transmit data into specific computerized systems; * Maintain confidentiality of all information obtained in the course of employment; Employment Type: Permanent CLT Salary: R$1\.805,43 per month Benefits: * Basic food basket * Meal allowance * Food voucher * Transportation voucher Selection Question(s): * Do you have computer skills? Office suite Education: * High school diploma (preferred) Experience: * Reception/Administrative routines (mandatory)
João Silva
Indeed · HR
João Silva
Indeed · HR
