**Description:** ---------------- We are seeking an Office Assistant to support administrative and operational routines in the office, ensuring organization, efficiency, and high-quality internal and external service. Main responsibilities * Organize, archive, and manage physical and digital documents; * Handle telephone calls, take messages, and route requests to the responsible departments; * Assist in controlling and organizing office supplies, requesting replenishments as needed; * Perform external errands, such as visits to notary offices, banks, post offices, and purchasing supplies; * Support the preparation, verification, and dispatch of documents and correspondence; * Register and update information in internal systems; * Keep tasks and requests in the system consistently up to date; * Assist lawyers with printing, copying, and organizing documents; * Receive clients for meetings, escort them to meeting rooms, and provide support during their visit; * Support meeting organization by notifying the responsible team of required items such as coffee, water, and other needs; * Receive service providers and inform the administrative department about services rendered; * Monitor and maintain overall office organization, reporting maintenance, cleaning, or adjustment requirements; * Pay attention to internal communications via Teams and other corporate channels; * Perform other related duties as directed by supervision. **Requirements:** ----------------- * Completed high school education (a bachelor’s degree in Administration, Human Resources, or related fields currently in progress is desirable); basic knowledge of administrative routines; * Organizational skills, attention to detail, and strong communication abilities; * Basic to intermediate proficiency in Microsoft Office.
João Silva
Indeed · HR
João Silva
Indeed · HR
