Administrative Assistant

Description

Job Summary: Provide administrative support services, serve faculty and students, and assist in technical-administrative activities, ensuring the smooth execution of processes. Key Highlights: 1. Administrative support and service to faculty and students 2. Meeting organization and secretarial duties 3. Use of institutional systems and resources **Description:** **Education:** **Computer Skills:** **JOB MISSION:** Provide administrative services within your area of responsibility, execute administrative service processes according to established guidelines or procedures. Serve faculty and students and support technical-administrative support activities, ensuring the proper development of implemented processes and actions. **MAIN DUTIES / RESPONSIBILITIES:** Assist teachers, administrative staff, and students by providing procedural information; Receive and register various documents, forwarding them to their respective departments; Type documents, official letters, and schedules, forwarding them to the relevant departments; Arrange necessary printed materials for the setting; Organize, attend, and provide secretarial support for meetings with the setting’s coordination team, as well as prepare meeting minutes; Use systems and resources appropriately to perform work in accordance with norms and procedures defined and provided by the Institution; Provide technical-administrative support to activities related to the department; Provide administrative support to students according to defined procedures or higher-level instructions; Forward department-related documents and archive or monitor them when necessary; Serve the public (provide general information within your scope of authority); Prepare coffee breaks for program events; Make photocopies and print documents; Use institutional systems and resources appropriately to perform your work in accordance with defined norms and procedures; Be knowledgeable of and comply with norms, procedures, or work instructions established by the Quality, Environment, Occupational Safety, and Occupational Health Management Systems, as applicable to your area of responsibility and as defined by the Institution or current legislation; 2511190202461174184