Job Summary: Administrative and procurement support professional focused on process optimization, supplier management, and supporting various departments across the company. Key Highlights: 1. Multifunctional administrative support and procurement activities 2. Focus on process optimization and contract management 3. Strategic interaction with various departments across the company Description: Job Requirements: (All requirements must be clearly stated in the resume) * Completed Bachelor's degree in Administration, Accounting, Engineering, or related fields; * Intermediate Office suite proficiency (Excel, Word, Outlook); * Analytical ability and logical reasoning; * Willingness to reside in Minaçu\-GO; \[Desirable] Knowledge and/or Experience: * Prompt responsiveness and deadline management; * Resilience and adaptability to dynamic environments; * Structured work organization and methodology; * Negotiation and interdepartmental communication skills; * Administrative routines and processes; Budget planning and management fundamentals; Quality management; Office suite. * Receive, analyze, and process purchase requisitions from various company departments, verifying compliance with internal policies and budget availability to ensure continuous supply flow. * Conduct market research to identify potential suppliers, collect commercial and documentary information, and assist in the qualification process, aiming to build a reliable base of strategic partners. * Prepare and send quotation requests to qualified suppliers, analyze received proposals (price, delivery time, quality, payment terms), and consolidate data to support purchasing team decision-making. * Provide direct support to Procurement and Contract Management teams. * Monitor contractual validity periods and effectively track purchase orders. * Assist in organizing and archiving supplier contracts, monitor expiration and renewal deadlines, and ensure compliance with established clauses. * Maintain organized and continuously updated documentation for procurement processes on digital platforms or management systems. * Maintain an organized document filing system for procurement-related documents—including quotations, purchase orders, invoices, delivery receipts, and acceptance certificates—ensuring traceability and audit readiness. * Serve as the primary contact point between the Procurement Department and other company departments (Finance, Warehouse, Production, Maintenance), communicating order status, clarifying inquiries, and aligning expectations to ensure internal customer satisfaction. * Support the procurement team during negotiation processes by collecting and organizing strategic data and preparing supporting materials. * Proactively identify opportunities and propose continuous process improvements to enhance departmental operational efficiency and effectiveness. * Other duties as assigned within the department; * Support planning of actions related to your area of responsibility; * Monitor execution of the budget proposal, gathering information and preparing justifications for any deviations in coordination with the responsible department or individuals; * Support the Administrative Supervisor in representing quality assurance within your unit; * Monitor handling of customer complaints logged in the incident tracking system, following up with the responsible department; * Participate in and lead internal meetings addressing performance evaluation and corrective actions for process failures; * Monitor contract execution, validating events and measurements for payment purposes; * Prepare information, opinions, and justifications regarding contract renewals and amendments; * Support supervision and monitoring of third-party services, including service acceptance, amendments, and their justifications; * Support, guide, monitor, and execute activities related to human resources, finance, materials, budgeting, academic records, information systems, and others; * Guide and/or exercise control over fixed assets; * Maintain oversight of equipment and facility maintenance; * Consolidate and monitor performance indicators and various management-support spreadsheets; * Study and propose implementation and/or modification of procedures and processes; * Gather information, conduct analysis on various administrative matters, and issue opinions; * Support delinquency control initiatives, urging responsible departments to take action for recovery of overdue receivables; * Prepare and issue reports; * Manage general processes and documents; * Serve internal and external customers; * Prepare and issue documents requested within your area of responsibility; * Archive general documents; * Draft texts and documents related to your area of responsibility; * Perform other similar tasks supporting administrative and operational activities; * Perform other compatible and related duties. 2511130202461865490
João Silva
Indeed · HR
João Silva
Indeed · HR
