Bilingual Executive Assistant

Description

**BILINGUAL EXECUTIVE ASSISTANT \- REMOTE WORK** Work location: Remote, for professionals residing in Brazil Employment type: To be confirmed. Fixed monthly remuneration: R$ 6\.500 to R$ 10\.000 Bonus: Possibility of a quarterly bonus of up to 25%, based on pre-defined performance criteria **ABOUT THE COMPANY** We are a financial consulting firm headquartered in London, United Kingdom, providing services in financial consulting, wealth management, tax planning, and related activities. We are hiring a Bilingual Executive Assistant to provide direct support to the Partner\-Manager and collaborate with clients, suppliers, partners, and team members across different countries. The role requires strong organizational skills, professional communication in both Portuguese and English, attention to detail, and the ability to manage multiple priorities in an international environment. **ABOUT THE ROLE** The professional will be responsible for supporting the organization of the executive schedule, coordinating communications and meetings, maintaining updated information, and tracking tasks and deadlines. This position is fully remote. Work will be conducted from Brazil, with frequent communication with colleagues in the United Kingdom, Portugal, and other markets. **KEY RESPONSIBILITIES** * Manage and organize the Partner\-Manager’s executive calendar; * Schedule and coordinate meetings, calls, and professional appointments; * Handle calendar changes and communicate updates to all involved parties; * Conduct professional telephone calls in Portuguese and English; * Draft, respond to, and follow up on professional emails and messages; * Communicate with clients, suppliers, partners, and team members; * Organize documents, information, tasks, and records; * Prepare presentations, spreadsheets, reports, and administrative materials; * Support the organization of travel, events, and professional commitments; * Record information and maintain internal systems up to date; * Track deadlines, pending items, and agreed-upon actions; * Support project and administrative task tracking; * Use artificial intelligence tools to organize information and enhance productivity; * Learn and use the company’s adopted processes, systems, and tools; * Handle professional and confidential information with discretion and responsibility. **ESSENTIAL REQUIREMENTS** * Bachelor’s degree completed or nearing completion; * Fluent Portuguese; * Advanced English, with ability to participate in meetings, conduct calls, and draft professional communications; * Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook; * Familiarity with Google Workspace, including Gmail, Google Calendar, Google Drive, Docs, and Sheets; * Ability to quickly learn and use digital systems; * Familiarity with artificial intelligence tools such as ChatGPT; * Excellent written and verbal communication skills; * Strong organizational skills and attention to detail; * Ability to manage multiple tasks and priorities; * Ability to meet deadlines and complete assignments; * Discretion in handling confidential information; * Autonomy to work remotely and collaborate effectively with the team; * Availability to adhere to the stated working hours and maintain overlap with UK business hours; * Suitable remote work environment and stable internet connection. **PREFERRED QUALIFICATIONS** It is not required to meet all the following preferences: * Professional experience, internship, or academic experience relevant to executive assistance, administration, customer service, or operations; * Knowledge of Freshdesk or Pipedrive systems; * Interest in consulting, financial services, wealth management, or tax planning sectors; * Work or study experience in an international environment; * Familiarity with UK business practices; * Experience adopting new technologies or improving administrative processes. **VALUED COMPETENCIES** * Clear, confident, and professional communication; * Organization and planning ability; * Initiative to identify and resolve problems; * Responsibility and reliability; * Flexibility to manage shifting priorities; * Ability to work independently; * Collaboration with colleagues and stakeholders; * Commitment to quality, efficiency, and deadline adherence; * Ease of communicating with people from diverse cultures and locations. **COMPENSATION** The fixed monthly remuneration will range from R$ 6\.500 to R$ 10\.000, determined according to experience, demonstrated competencies, and level of responsibility assigned to the role. The specific amount will be disclosed and agreed upon prior to hiring. In addition to the fixed remuneration, a quarterly bonus of up to 25% of the quarterly salary (i.e., up to R$ 7,500 per quarter) may be granted, based on pre-communicated performance and results criteria. The bonus is variable, not guaranteed, and does not replace the fixed remuneration. **BENEFITS** Benefits offered for this position include: * Company-provided laptop; * Corporate mobile phone; * Health insurance; * Life insurance; * Access to the corporate discount program; * Fully remote work; * Professional development opportunities (all courses paid by the company); * International work experience. There may be opportunities to attend corporate events in Europe, subject to business needs, eligibility, prior approval, and internal policies. Travel is not guaranteed and does not constitute a routine requirement of the role. **WORKING HOURS** Standard working schedule: * Days: Monday to Friday; * Hours in Brazil: 05:00\-14:00; * Reference time zone: Brasília Time (BRT); * Break: 1-hour lunch break; * Weekly working hours: Between 35\-45 hours. The role requires overlap with part of the UK business hours. Occasional schedule adjustments may occur and will be communicated in advance whenever possible. This position does not require permanent availability outside the contracted working hours, unless otherwise formally agreed. **TOOLS USED** * Freshdesk; * Pipedrive; * Google Workspace; * Microsoft Office; * ChatGPT and other productivity and artificial intelligence tools. **SELECTION PROCESS** Applications must be submitted directly through the Indeed platform. Applicants may submit their resume in Portuguese or English. **During the selection process, the following may be assessed:** * Experience and competencies relevant to the role; * Level of professional communication in Portuguese and English; * Organizational ability and capacity to track priorities; * Familiarity with digital and artificial intelligence tools; * Availability to comply with the stated working hours. Stages may include: * Resume review; * Initial interview; * Interview partially conducted in English; * Brief practical exercise related to the role’s responsibilities. Any requested exercise will be limited in scope, strictly for evaluation purposes only, and will not be used by the company for productive or commercial work. **EQUAL OPPORTUNITY** The company evaluates applications based on qualifications, competencies, and experience relevant to the role. We do not discriminate on the basis of age, race, color, origin, nationality, religion, sex, gender identity, sexual orientation, marital status, disability, or any other characteristic protected under applicable law. Compensation: R$6\.500,00 \- R$10\.000,00 per month Benefits: * Health insurance * Company mobile phone * Commercial discount programs * Life insurance * Remote work Work location: Remote