Junior Facilities Analyst

Description

Job Summary: A professional responsible for conducting facility inspections, supervising cleaning services, managing maintenance activities, overseeing vendors, and supporting daily office organization and operations. Key Highlights: 1. Prior experience in the responsibilities outlined in this job posting 2. Advanced proficiency in Microsoft Office and Google Workspace 3. Creative, relaxed, and innovative work environment **Responsibilities:** * Conduct daily office inspections to verify security, organization, supply replenishment, and infrastructure functionality; * Supervise the cleaning service provider, assigning tasks, monitoring supplies, and ensuring compliance with environmental standards; * Monitor and manage preventive and corrective maintenance (generators, air conditioning units, fire extinguishers, filters, pest control, and carpet cleaning); * Prepare budgets, negotiate contracts, procure goods and services, and oversee vendors and service providers—including dispatching them for maintenance and repairs upon authorization; * Liaise with the building management company to obtain approvals for construction, renovations, and maintenance activities; * Manage inventory of office supplies, promotional items, and products; * Record and track accounts payable in the system; * Support internal events, including preparing materials and assembling kits; * Issue and manage equipment usage agreements via DocSales; * Receive mail and packages, and perform external errands as needed; * Staff the reception desk, guiding employees, students, faculty, and visitors; * Maintain organized spreadsheets, folders, and files on Google Drive; * Support equipment check-in and check-out processes during employee onboarding and offboarding. **Requirements and Additional Information:** * Completed high school education; * Bachelor’s degree in Administration or related field currently in progress (preferred); * Prior experience in facilities-related responsibilities is required; * Advanced proficiency in Microsoft Office and Google Workspace; * Preference given to candidates residing in Brasília with availability to work 100% on-site at our headquarters; * Availability to work Monday through Saturday, 44 hours per week. **Behavioral Competencies:** * Organization; * Discipline; * Teamwork; * Strong communication skills; * Collaboration. **Benefits:** A creative, relaxed, and innovative work environment where you can excel alongside industry-leading professionals; Meal and food allowance (flexible benefit via Flash card); Health insurance plan to support your health and well-being; Dental insurance plan to ensure a healthy smile; Life insurance for peace of mind and security; Access to Wellhub or Totalpass platforms to support your physical health and well-being; Sesc membership offering a wide range of cultural and leisure activities; Full access to institutional learning platforms to expand your knowledge and advance professionally; Educational partnerships offering discounts on undergraduate and graduate programs; Birthday day-off to celebrate your special day. Minimum Education Level: High School (Secondary Education)