Administrative and Operational Assistant

Description

Job Summary: We are looking for an organized, proactive, and communicative professional to serve as the liaison between administration, field teams, and suppliers, ensuring smooth office operations and supporting the team. Key Highlights: 1. Collaborative work environment 2. Opportunity for growth and learning 3. Daily support to the team and administrative processes Job Description: We seek an organized, proactive, and communicative professional to act as the liaison between administration, field teams, and suppliers. This person will be responsible for ensuring smooth office operations, providing daily team support, and managing the company's administrative and operational processes. Key Responsibilities: \- Receive shipments and invoices. \- Issue sales invoices and return merchandise invoices. \- Organize office supplies and materials. \- Support the team in material dispatch and control of tools/equipment. \- Schedule meetings and answer customer calls, forwarding requests to the manager. \- Deliver materials to customers and procure supplies from vendors when necessary. \- Organize and forward accounts payable to the finance department. \- Request and manage benefits (transportation allowance and meal allowance) with the finance department. \- Request and monitor admission, dismissal, and periodic medical examinations. \- Monitor team absences and tardiness, reporting to the manager. Desired Qualifications: \- Prior experience in administrative routines. \- Strong communication and organizational skills. \- Ability to handle multiple tasks simultaneously. \- Availability for occasional external trips (deliveries and pickups). \- Proficiency with the full Microsoft Office suite. \- Familiarity with the Conta Azul system is a plus. We Offer: \- Collaborative work environment. \- Opportunity for growth and learning across various areas of the company. Employment Type: Full-time, CLT permanent contract Compensation: R$2\.200,00 per month Benefits: * Dental insurance * Profit-sharing program * Life insurance * Meal allowance * Food allowance * Transportation allowance Work Location: On-site