Administrative Assistant

Description

**Know your mission:** * Prepare spreadsheets, presentations, and reports according to departmental requests, thoroughly understanding the requirements to ensure excellence and accuracy in information, as well as appropriate document formatting; * Coordinate and organize meetings with internal departments and external clients, preparing and sending email invitations while considering participants’ availability and ensuring all logistical aspects are arranged—such as meeting rooms, equipment, and other necessary materials. Send presentations or documents in advance to facilitate participants’ preparation, thereby ensuring meetings are effective and productive; * Receive visitors for the department, acting courteously and professionally by accommodating them in the waiting area until their meeting or appointment begins—thus ensuring a welcoming reception and positive impression of the company in a hospitable environment; * Arrange meals for all shifts at the store, focusing on food quality and variety, verifying the quantity of meals available, and updating the employee roster; * Accurately reconcile administrative expenses and operating accounts (financial result closing), ensuring all entries are posted in the correct reference month; * Control and organize office supplies for both the department and the store, as well as PPE and uniforms, monitoring inventory levels, identifying needs, placing purchase orders, distributing materials as required, and obtaining necessary approvals—thereby ensuring materials are available when needed; * Monitor that all service providers—including maintenance contractors—are strictly registered and compliant with safety regulations, along with their respective certifications for work execution, thus guaranteeing safety for internal access and legal compliance for Obramax; * Support store maintenance activities by selecting service providers and/or purchasing materials, based on submission of three quotations and approval by the store director, while ensuring proper retention of legal documentation; * Support management in overseeing third-party service providers, controlling headcount and task assignments, ensuring daily performance and fulfillment of contractual staffing obligations. **To join our team, you must have:** * Completed high school education; * Knowledge of administrative principles and practices, as well as customer service; * Proficiency in Microsoft Office — Word, Excel, and PowerPoint. **Benefits Package:** * Medical assistance; * Dental assistance; * Life insurance; * Wellhub; * On-site meal allowance; * Basic food basket; * Christmas food basket; * Progress bonus; * Extended maternity and paternity leave; * Transportation allowance or parking; * All Adeo – annual free shares tied to global performance.