Administrative Assistant

Description

**Description and Responsibilities:** **Schedule:** Monday to Friday, from 8 a.m. to 6 p.m. **Level:** Not Specified **Employment Type:** Permanent – CLT **??What You Will Do (Responsibilities)** * Organize and archive documents using **electronic document management systems** to ensure easy access and information security. * Record and manage administrative data in spreadsheets and **ERP software** to keep internal processes up to date. * Respond to and route internal and external requests via **corporate communication tools**, ensuring agility in information flow. * Assist in preparing managerial reports using **Microsoft Excel** to support team decision-making. * Manage office supply inventory using **inventory management software** to optimize resources and prevent waste. **??How You Will Interact and Make an Impact** * Collaborate with multidisciplinary teams to improve administrative processes and increase operational efficiency. * Communicate\-clearly and effectively with suppliers and partners to ensure timely delivery and quality. * Contribute to inclusion and diversity in the workplace by promoting an accessible and welcoming environment for all individuals. * Actively participate in trainings and meetings to align administrative practices with the organization’s strategic goals. **Requirements:** **??Essential Requirements** * Completed high school education or equivalent practical experience * Basic knowledge of **Portuguese** and **Mathematics** applied in an administrative context * Clear and objective communication skills, with basic proficiency in the **Microsoft Office Suite** **??Technical Competencies** * Basic to intermediate proficiency in **Microsoft Excel** and **Word** * Familiarity with administrative management systems and **ERP** will be considered a plus * Ability to organize and control physical and digital documents **??Behavioral Competencies** * Proactivity and initiative in handling administrative tasks * Strong interpersonal communication and teamwork skills * Flexibility and adaptability to varying routines and responsibilities * Commitment to deadlines and delivery quality **??Preferred Qualifications** * Knowledge of **administrative routines** * Experience in customer service and internal support * Ability to quickly learn new digital tools * Experience in inclusive and accessible environments for persons with disabilities (PCD) **Benefits:** Gym allowance, Education allowance, Internal benefits, Meal voucher, Food allowance, Transportation allowance