Administrative Assistant

Description

Job Summary: The professional will be responsible for organizing documents, managing schedules, entering data into ERP systems, answering phone calls, generating administrative reports, and managing office supplies. Key Highlights: 1. Optimize administrative processes and increase operational efficiency 2. Strengthen relationships with suppliers and customers 3. Contribute to the continuous improvement of workflow processes **Description and Responsibilities:** **Schedule:** Monday to Friday, 8:00 AM to 6:00 PM with a 2-hour lunch break; Saturdays, 8:00 AM to 12:00 PM **Level:** Operational **Employment Type:** Permanent – CLT **?? What You Will Do (Responsibilities)** * Organize and archive documents using **electronic document management systems** to ensure easy access and information security. * Manage schedules and appointments via **digital tools** to optimize workflow. * Enter and update data in spreadsheets and **ERP systems** to maintain an accurate and reliable information database. * Answer and route telephone calls using **communication software** to ensure efficient contact with customers and suppliers. * Generate periodic administrative reports with the aid of **Microsoft Excel** to support decision-making. * Manage office supplies through inventory control to ensure adequate stock levels. **?? How You Will Interact and Impact** * Collaborate with internal teams to optimize administrative processes and increase operational efficiency. * Communicate\-with suppliers and customers to strengthen relationships and ensure service quality. * Contribute to the continuous improvement of workflow processes by identifying automation opportunities. * Support the finance team with accurate information to facilitate budgetary and financial control. **Requirements:** **?? Essential Requirements** * Completed high school education or equivalent practical experience * Bachelor’s degree in Administration, Management, or related fields preferred, or equivalent practical experience * Basic to intermediate proficiency in **English**, for reading and communication **?? Technical Competencies** * Advanced proficiency in the **Microsoft Office** suite (Word, Excel, Outlook) * Familiarity with enterprise resource planning (**ERP**) systems and administrative control tools * Ability to organize and maintain physical and digital files * Knowledge of administrative routines, such as issuing invoices, document control, and customer service **?? Behavioral Competencies** * Proactivity and initiative in problem-solving * Strong verbal and written communication skills * Organizational skills and attention to detail * Teamwork and collaboration * Flexibility and adaptability to change **?? Preferred Qualifications** * Familiarity with **Google Workspace** (Docs, Sheets, Drive) * Experience with project and task management tools (**Trello**, **Asana**) * Basic knowledge of accounting and finance * Data analysis skills and report preparation capability **Benefits:** Meal allowance, Transportation allowance