Administrative Assistant

Description

Job Summary: A professional responsible for organizing documents, managing schedules, recording data, answering calls, and assisting in the preparation of reports, using digital tools and Microsoft Office. Key Highlights: 1. Optimize administrative processes and increase operational efficiency 2. Collaborate with multidisciplinary teams 3. Continuously improve internal procedures **Description and Responsibilities:** **Schedule:** Monday to Friday **Level:** Professional **Employment Type:** Permanent – CLT **?? What You Will Do (Responsibilities)** * Organize documents and files using **electronic document management systems** to ensure easy access and information security. * Manage schedules and appointments via **digital tools** to optimize team workflow. * Record and update data in spreadsheets and internal systems, applying proficiency in **Microsoft Office** to maintain information accuracy. * Answer and route telephone calls, utilizing techniques of **effective communication** to enhance internal and external service. * Assist in preparing administrative reports using **office software** to support decision-making. **?? How You Will Interact and Make an Impact** * Collaborate with multidisciplinary teams to optimize administrative processes and increase operational efficiency. * Communicate with suppliers and clients to ensure proper flow of information and supplies. * Contribute to the continuous improvement of internal procedures by implementing feedback and administrative best practices. * Participate in training sessions and meetings to align objectives and strengthen organizational culture. **Requirements:** **?? Essential Requirements** * Completed high school education or equivalent practical experience. * Basic knowledge of **English** for reading and understanding documents. **?? Technical Competencies** * Advanced proficiency in the **Microsoft Office** suite, especially **Excel** and **Word**. * Familiarity with administrative management systems and **ERP**. * Ability to organize and manage both digital and physical documents. * Knowledge of administrative routines, such as issuing invoices and managing schedules. **?? Behavioral Competencies** * Proactivity and ability to work autonomously. * Skill in clear and effective verbal and written communication. * Organization and attention to detail to ensure delivery quality. * Flexibility and adaptability in dynamic environments. * Teamwork and collaboration to achieve common goals. **Benefits:** Meal allowance