Administrative Assistant (Facilities)

Description

Job Summary: Support service contract management, monitor service orders, interact with suppliers, and organize administrative and financial documents. Key Highlights: 1. Support in contract and supplier management 2. Responsibility for document organization 3. Support for administrative and financial routines **Responsibilities:** * Support service contract management (cleaning, security, maintenance, reception, telephony, internet, etc.) * Request, monitor, and control service orders and maintenance activities (preventive and corrective) * Contact and monitor suppliers * Support space organization, internal relocations, and minor adjustments * Ensure proper documentation of contracts, invoices, and departmental reports * Support actions related to workplace safety, conservation, and operational functionality * Record and verify invoices * Assist with basic expense controls and spreadsheets * Organize administrative and financial documents * Provide ad-hoc support for payment/receipt routines and internal controls **Requirements:** * Technical or undergraduate studies in Administration or related fields (preferred) * Prior experience in administrative routines * Intermediate Excel proficiency **Preferred Qualifications:** * Familiarity with procurement processes, contracts, and invoices; proficiency with administrative systems/ERP (preferred). Employment Type: Full-time CLT Salary: R$2.354,00 - R$3.061,00 per month Benefits: * Medical assistance * Dental assistance * Free parking * Profit-sharing program * Private pension plan * Life insurance * Meal allowance * Transportation allowance Selection Question(s): * What is your educational background? * Do you have experience in administrative routines? * Do you have experience with Excel? What is your proficiency level? * Are you available to work in Itupeva during standard business hours? * Do you have experience in Facilities-related routines? Work Location: On-site