ADMINISTRATIVE ASSISTANT (FINANCE) (PCD)

Description

Job Summary: This position is essential for providing operational and administrative support to condominiums, ensuring service excellence and occupant satisfaction. Key Highlights: 1. Essential operational and administrative support for condominiums. 2. Financial control and supplier management. 3. Operational quality supervision to maintain high standards. **What this role involves:** This position is fundamental to the operational and administrative support of condominiums, directly contributing to service excellence. The professional will be responsible for ensuring financial control, supplier management, and operational quality supervision, guaranteeing that properties maintain the highest standards of operation and occupant satisfaction. **Your typical day will include:** * Preparing management spreadsheets and reports to monitor operational indicators * Developing and updating operational procedures to optimize processes * Providing general administrative support, including access authorizations, courier services, supplier registration, and document filing * Controlling and monitoring expenses according to the agreed budget and authorized investments * Managing the full procurement process: suppliers, quotations, deadlines, negotiations, and invoice tracking * Managing the condominium’s material inventory, including report generation and purchase requisitions * Conducting inspections for cleaning, maintenance, and proper functioning of facilities **Mandatory Qualifications:** * Completed high school education * Proven experience in financial and administrative routines * Intermediate proficiency in Microsoft Office Suite * Knowledge of expense control and budget management **Desired Qualifications:** * Currently pursuing or holding a bachelor’s degree in Business Administration, Financial Management, Accounting, or related fields * Prior experience in Facilities-related activities * Intermediate English proficiency * Familiarity with building management systems * Experience in supplier and contract management **Location**: On-site \- Vila Olímpia \- São Paulo/SP **Work Schedule**: Monday to Friday \- Business Hours Minimum Education Level: High School (Secondary Education) Preferred Education: * Business Administration, Bachelor’s Degree * High School (Secondary Education)