Administrative Assistant

Description

We are seeking an organized, proactive, and committed professional to join our team as an Administrative Assistant in a law office. Main Responsibilities * Document Management * Organization, digitization, and archiving of physical and digital documents; * Control and maintenance of personnel files for active, inactive, and partner employees; * Ensuring confidentiality and integrity of information. Financial Support * Issuance of invoices; * Billing control and payment tracking; * Support in collections processes and monitoring of delinquent accounts. Operational Support * Preparation of quotations; * Procurement and inventory control of office supplies and materials; * Support for day-to-day administrative tasks. Infrastructure * Scheduling and monitoring of preventive and corrective maintenance; * Support for organizing and maintaining office infrastructure. Calendar Management * Scheduling meetings and appointments; * Room reservations; * Sending internal announcements and supporting organizational communication. Contract Management * Organization and monitoring of contracts with suppliers and service providers; * Tracking deadlines and related documentation. **RequirementsEducation** * Currently pursuing a Bachelor's degree in Administration, Accounting Sciences, or related fields. **We seek a candidate who demonstrates:** * Proactivity and agility; * Analytical mindset and attention to detail; * Excellent organizational skills; * Ability to work effectively in a team; * Genuine interest in learning and professional development. **Preferred Qualifications:** * Proficiency in Microsoft Office Suite, especially Word and Excel; * Familiarity with enterprise resource planning (ERP) systems. Working Hours Monday to Friday, 8:30 AM to 12:00 PM | 1:30 PM to 6:00 PM How to Apply Send your resume to: paola@martinsdequadros.com.br Email Subject: Administrative Assistant Position Benefits: * Profit-sharing program * Life insurance * Meal allowance * Food voucher * Transportation voucher Work Location: On-site