Administrative Assistant

Description

Job Summary: An administrative assistant provides support to management, organizes documents, handles customer inquiries, manages schedules, and offers financial and sales support. Key Highlights: 1. Comprehensive support for document management and organization. 2. Opportunities for professional growth and development. 3. Collaboration across multiple departments and customer service. **Key Responsibilities:** \- Management Support: The administrative assistant provides direct support to management, handling calendars, documentation, and reports. \- Document Organization: Responsible for organizing and archiving documents, reports, and contracts, ensuring easy access to information. \- Customer Service: Answers phone calls, emails, and greets visitors, maintaining courteous and professional communication. \- Calendar Management: Assists in scheduling meetings, appointments, and team events, ensuring all parties are informed about deadlines and pending tasks. \- Financial Support: Assists with accounts payable and receivable activities, as well as expense tracking. \- Procurement Support: Assists in obtaining quotations, identifying potential suppliers, and contacting new vendors for the company. \- Sales Support: Digitizes commercial proposals based on scope and cost estimates provided by the Engineering Department; follows up on proposals and performs other supporting tasks for the sales department. \- Report Preparation: Creates and updates reports for management, facilitating decision-making. **Required Skills** \- Communication: Ability to communicate effectively with colleagues, customers, and suppliers. \- Organization: Maintaining an organized and efficient work environment. \- Computer Literacy: Proficiency in tools such as Microsoft Office, especially Excel and Word, and integrated systems for fiscal invoicing and internal control. \- Teamwork: Ability to collaborate with various departments within the company. **Education and Qualifications:** \- Education: A completed high school diploma is the minimum requirement; candidates with technical or higher education in Administration, Accounting, or Financial Management are preferred. \- Experience: Prior experience in this role is desirable, particularly in administrative routines. \- The administrative assistant plays a vital role in numerous organizations, representing a position offering opportunities for professional growth and development. Employment Type: Full-time, CLT (Consolidated Labor Laws), Freelance / PJ Compensation: R$1\.736,78 \- R$2\.500,00 per month Benefits: * Meal Allowance * Transportation Allowance Work Location: On-site