Operations Assistant

Description

**About the Company** You will have the opportunity to work directly with Jonas Kaz, a mentor, entrepreneur, and digital strategist renowned for helping specialists, consultants, and entrepreneurs transform knowledge into scalable businesses through high-value mentorship. Over the past several years, his methodology has impacted thousands of entrepreneurs and contributed to building businesses generating multiple six- and seven-figure annual revenues. The company operates in the education, mentorship, and digital business sectors, offering development programs focused on business growth, positioning, sales, and scalability. We seek professionals eager to join an operation undergoing constant growth, with emphasis on high performance, innovation, and delivering tangible results for clients. **About the Opportunity** We are seeking an **Operations Assistant** to directly support the organization and execution of the company’s operational routines. We are looking for an analytical, organized, and committed individual who enjoys structuring processes, working with information, and ensuring operations run efficiently. This role will involve direct interaction with various departments across the company and provide leadership support in organizing tasks and projects. **Role Mission** Ensure the organization of the company’s operational processes, supporting leadership in documentation, monitoring key performance indicators (KPIs), and executing administrative and strategic routines. **Key Responsibilities** * Develop and update control and tracking spreadsheets; * Work with formulas and data organization in Excel or Google Sheets; * Create and document internal processes, workflows, and procedures; * Draft meeting minutes and record decisions; * Write operational documents and supporting materials; * Populate dashboards and monitor KPIs; * Support the organization and execution of internal projects; * Attend meetings and track follow-up actions from tasks; * Directly assist leadership with day-to-day operational activities; * Ensure process organization, timely delivery, and standardization. **Success Indicators (KPIs)** * Accurate updating of controls and dashboards; * Organization and quality of process documentation; * Timely completion of assigned tasks; * Low rework rate; * Efficiency in executing operational activities. **Requirements** * Intermediate proficiency in Excel or Google Sheets; * Mastery of formulas and spreadsheet organization; * Strong writing skills and ability to document processes; * Analytical and organized mindset; * Ability to quickly learn new processes; * Responsibility, discipline, and attention to detail; * Good communication skills and ability to collaborate effectively in teams. **Preferred Qualifications** * Experience documenting processes; * Familiarity with project management tools (ClickUp, Notion, Trello, or similar); * Experience building dashboards; * Background in operations, administration, or process management. **Job Details** * Work model: Remote; * Full-time engagement; * Contract type: PJ (individual contractor); * Occasional weekend availability, subject to prior agreement; * Opportunity to work within a dynamic company focused on organization, continuous improvement, and growth. Compensation: Starting at R$1\.500,00 \n Selection Questions: * What is your level of proficiency in Excel or Google Sheets? * Have you previously documented processes, created workflows, or recorded meetings (minutes)? Work Location: Remote