Executive Assistant

Description

**Job Post Summary** **Executive Assistant to the Chief Operating Officer** Pay: £1,300 per month. **About Us** We are a UK organisation working across supported living, care and property. Operating through several service brands, we provide high\-quality supported living services and manage a growing property portfolio. Our senior leadership is based in the United Kingdom, and we work on a fast\-paced, high\-standard operating rhythm. **Job Description** We are looking for an Executive Assistant of international standard to support our Chief Operating Officer. This is someone who acts quickly, anticipates needs, solves problems independently and gets things done without waiting for detailed instructions. This professional will operate at the highest level of executive support, ensuring seamless operations, impeccable communication and well\-informed decisions for our senior leadership based in the United Kingdom. If you are the person who creates solutions rather than barriers, communicates excellently in English and thrives in demanding, international environments, we would love to meet you. **Reporting Line** This role reports directly to the Chief Operating Officer and works closely with the wider senior leadership team. **Key ResponsibilitiesC\-Level Support and Executive Representation** * Proactively manage highly complex diaries, with full autonomy to prioritise and make decisions * Represent the COO and wider leadership with professionalism, discretion and authority * Prepare communications, briefings, minutes and presentations to an international standard * Track deliverables, deadlines and risks, chasing stakeholders for action where necessary * Administer international travel, logistics, corporate events and strategic engagements **Information Management and Administrative Excellence** * Structure systems for maximum efficiency and traceability * Ensure complete security and organisation of sensitive files and data, in line with data protection and confidentiality obligations * Monitor administrative KPIs and report actionable insights * Create and continuously improve processes to eliminate rework and bottlenecks **Strategic Coordination and Project Management** * Support transformation initiatives, taking ownership of parts of the project * Lead communication between international teams and departments * Identify risks, anticipate incidents and present mitigation plans * Prepare executive roadmaps and dashboards with clarity and precision **Essential Requirements** * English at B2 level or higher, written and spoken * Ability to think and act ahead, anticipating needs and resolving issues before they become problems * Excellent command of Microsoft 365 at an advanced level, plus productivity with AI tools such as Copilot or ChatGPT * High analytical ability and clear, objective communication * A resilient, discreet and results\-oriented professional style * A track record of remote work with high visibility and responsiveness * Executive support experience in multinational environments * A strong understanding of data protection and confidentiality * Availability to work in UK business hours **Strong Advantages** * Completed higher education * Experience with UK business etiquette, compliance and executive communication * Experience supporting international operations * Certifications in project management, business administration or executive secretarial work * Experience with the Microsoft Dynamics 365 CRM * Familiarity with the supported living, care or property sectors **Working Model** * Type: Contractor, remote position * Hours: 6:00 to 14:30 BR time (GMT / BST) * Availability: Occasional calls outside standard hours according to executive demand * Start: To be agreed **Important Note on the Profile** We are looking for someone who: * Sees opportunities where others see obstacles * Solves problems without being asked * Delivers more than was requested If that describes you, we want to hear from you. **Equal Opportunities** We are committed to creating a diverse and inclusive working environment. All qualified applications will be considered, regardless of race, colour, religion, gender, gender identity, sexual orientation, national origin, disability or age. **Note** **This is a UK\-based company operating in the United Kingdom. The interview will be conducted in English, and the working environment is entirely in English.** Job Type: Contract Pay: R$6,000\.00 \- R$9,000\.00 per month Language: * English (Required) Work Location: Remote